Personal Assistant to Director

United Plantations Berhad; Teluk Intan; On-site; MYR 39,000 - 73,000; Full time

Job summary

United Plantations Berhad is seeking a highly organized Personal Assistant to support the Director with administrative, operational, and executive tasks. You will manage calendars, coordinate meetings, and act as a bridge to internal and external stakeholders.

The role requires confidentiality, professionalism, and the ability to handle sensitive information in a fast-paced environment. Fluency in English and Bahasa Malaysia is essential, with experience using Microsoft Office and virtual

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, or a related field.
• 2–3 years of proven experience as a Personal Assistant or similar role supporting senior management.
• Proficient in English and Bahasa Malaysia; strong communication skills.

Responsibilities

• Organize and manage the Director’s daily calendar, appointments, meetings, and travel itineraries.
• Arrange meetings, prepare agendas, take minutes, and track follow-up actions.
• Serve as primary liaison between the Director, department heads, and authorities.
• Draft, edit, and format reports, emails, letters, contracts, and presentations using Microsoft Office.
• Handle expense claims, filing systems, correspondence, and occasional personal scheduling with discretion.
• Maintain strict confidentiality of sensitive information.

Skills

Calendar management

Executive support

Discretion

Communication

Time management

Multitasking

Education

Diploma or Bachelor’s Degree in Business Administration

Secretarial Studies

Tools

Microsoft Office

Zoom

Teams

Outlook

Job description

We are seeking a highly organized, discreet, and proactive Personal Assistant to the Director. You will provide comprehensive administrative, operational, and executive support to help the Director manage daily business activities and schedules. The ideal candidate thrives in a fast-paced environment, handles confidential matters with utmost integrity, and acts as a smooth bridge between the Director and internal/external stakeholders.

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Key Responsibilities

• Calendar & Schedule Management: Organize and manage the Director’s daily calendar, appointments, meetings, and travel itineraries (domestic and international).
• Meeting & Event Coordination: Arrange meetings, prepare agendas, take accurate meeting minutes (if necessary), and track follow-up action items.
• Communication & Liaison: Serve as the primary point of contact between the Director, department heads and government/regulatory authorities.
• Document & Report Preparation: Draft, edit, and format professional reports, emails, letters, contracts, and presentation decks using Microsoft Office.
• Administrative & Lifestyle Support: Handle expense claims, filing systems, correspondence, and occasional personal or family-related scheduling requests with discretion.
• Confidentiality: Maintain strict discretion when handling sensitive company, financial, and personal information.

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Requirements & Qualifications

• Education: Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, or a related field.
• Experience: Minimum 2–3 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting senior management.
• Language Skills: Proficient in English and Bahasa Malaysia
• Technical Skills: Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, Teams).
• Soft Skills: Exceptional organizational, multi-tasking, and time-management abilities. High level of professionalism, reliability, and emotional intelligence.
• Flexibility: Willingness to occasionally respond to urgent matters or travel outside standard working hours when required.