Personal Assistant to Director

ICENTS GROUP HOLDINGS BERHAD; Kuala Lumpur; On-site; MYR 45,000 - 67,000; Full time

Job summary

ICENTS GROUP HOLDINGS BERHAD seeks a proactive Personal Assistant to provide comprehensive secretarial and administrative support to the Director in Kuala Lumpur.

You will manage calendars, arrange meetings and travel, prepare reports and presentations, and liaise with internal and external stakeholders while safeguarding confidential information. The role requires independent work and strong organizational skills.

Qualifications

• Bachelor’s Degree in Business Administration, Marketing, Finance, Secretarial, Legal Studies or related field.
• 1–2 years of experience as Personal Assistant or Secretary to Directors/CEO/Senior Management.
• Excellent organisational, communication, problem-solving, and time management skills with strong planning ability.
• Able to work independently and manage multiple tasks efficiently.
• Experience handling confidential information with professionalism and discretion.
• Willing to work 5.5 days per week.

Responsibilities

• Provide full secretarial and administrative support to the Director.
• Manage Director’s schedule, meetings, appointments and travel arrangements.
• Prepare reports, documents, presentations and correspondence when required.
• Coordinate with internal teams and external parties on behalf of the Director.
• Handle confidential information with professionalism and discretion.
• Assist in general administrative and operational matters.

Skills

Organizational Skills

Communication Skills

Time Management

Technology Proficiency

Problem-Solving

Discretion & Confidentiality

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office

Zoom

Microsoft Teams

Job description

Provide full secretarial and administrative support to the Director.

Manage Director’s schedule, meetings, appointments and travel arrangements.

Prepare reports, documents, presentations and correspondence when required.

Coordinate with internal teams and external parties on behalf of the Director.

Handle confidential information with professionalism and discretion.

Assist in general administrative and operational matters.

Requirements:

Minimum Bachelor’s Degree in Business Administration, Marketing, Finance, Secretarial, Legal Studiesor related field.

At least 1 to 2 years of experience as Personal Assistant or Secretary to Directors / CEO / Senior Management will be given preference.

Excellent organisational, communication, problem-solving, and time management skills with strong planning ability.

Able to work independently and manage multiple tasks efficiently.

Skills:

Organizational Skills:Ability to manage multiple tasks and priorities simultaneously, with attention to detail

Communication Skills:Excellent written and verbal communication, with the ability to interact with a range of stakeholders

Time Management:Ability to prioritize and manage time effectively to meet deadlines

Technology Proficiency:Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual communication tools (Zoom, Teams)

Problem-Solving:Ability to anticipate needs and solve problems independently

Discretion & Confidentiality:Ability to handle confidential information with professionalism and care

Additional Information:

Candidates must be willing to work 5.5 days per week.

Candidate who can start immediately is preferred.