Personal Assistant

Raffles K12 Sdn Bhd; Johor Bahru; On-site; MYR 65,000 - 90,000; Full time

Job summary

Raffles K12 Sdn Bhd is seeking a capable executive assistant to ensure the Director's Office runs smoothly with high-level administrative support. You will manage schedules, travel, and confidential matters while coordinating with facilities and suppliers.

The role requires a degree, at least 3 years of relevant experience, and strong organizational and communication skills. Proficiency in Microsoft Office and ability to handle ad hoc duties are essential.

Qualifications

• Bachelor's Degree, Post Graduate Diploma, or Professional Degree in any discipline.
• Minimum of 3 years of relevant working experience in a similar role.
• Excellent organizational skills with strong attention to detail.
• Strong time management and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and comfortable using digital tools and technology to support daily administrative tasks.
• Experience in bookkeeping and travel coordination will be an added advantage.
• Highly organized, resourceful, and able to manage multiple priorities while maintaining accuracy, discretion, and professionalism in a fast-paced environment.

Responsibilities

• Ensure the smooth and efficient operation of the Director's Office by providing high-level administrative support.
• Provide a full spectrum of secretarial and administrative support with the utmost professionalism and confidentiality.
• Manage the Director's schedule, including appointments, meetings, and travel arrangements.
• Oversee office facilities, supplies, and maintenance to ensure smooth daily operations.
• Handle the Director's expense-related matters.
• Assist with Mandarin language translation when required.
• Perform other ad hoc duties and responsibilities as assigned by the Director.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Microsoft Office

Travel coordination

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Ensure the smooth and efficient operation of the Director's Office by providing high-level administrative support.

Provide a full spectrum of secretarial and administrative support with the utmost professionalism and confidentiality.

Manage the Director's schedule, including appointments, meetings, and travel arrangements.

Oversee office facilities, supplies, and maintenance to ensure smooth daily operations.

Handle the Director's expense-related matters.

Assist with Mandarin language translation when required.

Perform other ad hoc duties and responsibilities as assigned by the Director.

Requirements

Bachelor's Degree, Post Graduate Diploma, or Professional Degree in any discipline.

Minimum of 3 years of relevant working experience in a similar role.

Excellent organizational skills with strong attention to detail.

Strong time management and multitasking abilities.

Excellent written and verbal communication skills.

Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and comfortable using digital tools and technology to support daily administrative tasks.

Experience in bookkeeping and travel coordination will be an added advantage.

Highly organized, resourceful, and able to manage multiple priorities while maintaining accuracy, discretion, and professionalism in a fast-paced environment.