Personal Assistant

LGB Engineering Sdn Bhd; Kuala Lumpur; On-site; MYR 42,000 - 62,000; Full time

Job summary

LGB Engineering Sdn Bhd in Kuala Lumpur seeks an Executive Assistant to manage the Director’s office and provide high-level administrative support. The role includes organizing meetings, coordinating travel, and maintaining schedules with meticulous attention to detail.

You will prepare correspondence, handle mail, maintain filing systems, and ensure confidentiality across tasks while liaising with internal and external contacts. Proficiency in Microsoft Office is essential.

Qualifications

• Diploma or bachelor's degree in Secretarial or Business Administration or equivalent.
• Minimum 3 years of relevant experience.
• Ability to maintain strict confidentiality.
• Proficient in Microsoft Office applications.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Maintain and take care of the Director’s office.
• Organize and coordinate meetings, conferences, and travel arrangements.
• Maintain schedules and calendars; arrange and confirm appointments.
• Prepare and manage correspondence, reports and documents.
• Handle incoming and outgoing mail and other materials.
• Set up and maintain filing and document management systems.
• Coordinate and manage household and personal arrangements for the Director.
• Handle purchasing and ensure timely stock replenishment when necessary.
• Manage household utilities and related services, including billing and maintenance.
• Oversee domestic staff arrangements such as maid and cleaner.
• Collate information and coordinate the flow of information both internally and externally.
• Liaison with internal and external contacts as required.
• Maintain strict level of Confidentiality, Integrity & Security on tasks assigned and information received.
• Other tasks as and when assigned.

Skills

Organizational skills

Attention to detail

Independent work

Multi-tasking

Education

Diploma or Bachelor's in Secretarial/Business Administration

Tools

Microsoft Office

Job description

Maintain and take care of the Director’s office.

Organize and coordinate meetings, conferences, and travel arrangements (including booking of air-tickets and accommodation) timely and effectively.

Maintain schedules and calendars; and arrange and confirm appointments.

Prepare and manage correspondence, reports and documents.

Handle incoming and outgoing mail and other materials.

Set up and maintain filing and document management systems.

Coordinate and manage household and personal arrangements for the Director.

Handle purchasing, maintain up-to-date and accurate records of all purchases, and ensure timely stock replenishment when necessary.

Manage household utilities and related services, including billing and maintenance.

Oversee domestic staff arrangements such as maid and cleaner to ensure effective household support.

Collate information and coordinate the flow of information both internally and externally.

Liaison with internal and external contacts as required.

Maintain strict level of Confidentiality, Integrity & Security on tasks assigned and information received.

Other tasks as and when assigned.

Requirements

• Diploma or bachelor’s degree in Secretarial or Business Administration or equivalent.
• Have minimum 3 years of relevant working experience.
• Able to maintain strict confidentiality.
• Computer literate with knowledge of Microsoft Office Applications.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks efficiently.