Personal Assistant to Director

5G-Starlink Pte.; Malacca City; On-site; MYR 60,000 - 100,000; Full time

Job summary

5G-Starlink Pte. is seeking a highly organized Personal Assistant to the Director to manage the MD's diary, appointments, and travel, and to provide general secretarial support including preparing materials for meetings, events, and trainings.

You will work closely with the MD and senior management, coordinate meetings with agendas and briefing papers, ensure timely follow-up on actions, and maintain smooth cross‑department communication.

Qualifications

• Bachelor's Degree or higher in Marketing, Management, Secretarial or equivalent.
• Excellent written and spoken English, Mandarin and Bahasa Malaysia.
• Proficient in MS Office (Outlook, Word, Excel & PowerPoint).
• At least 2 years of relevant experience in secretarial/administrative roles.

Responsibilities

• Manage MD's diary, appointments, travel, and correspondence.
• Provide general secretarial tasks for Executive Director.
• Prepare materials for meetings, presentations, speeches, events and trainings.
• Coordinate with MD and senior management, arrange meetings and briefings.
• Organize meetings with agendas, pre-meeting briefings, and papers including event setup and F&B.
• Keep MD informed of commitments and follow up on actions.
• Monitor departmental work plans and coordinate organizational projects.
• Act as a communications bridge between MD's office and internal departments.
• Handle relevant legal and secretariat matters under MD instructions.
• Undertake any other assignments from MD and Board as required.

Skills

Secretarial duties

Multitasking

Interpersonal communication

MS Office

Education

Bachelor's Degree

Tools

MS Office

Job description

About the job Personal Assistant to Director

Responsibilities

• To handle and oversees all aspects of MDs personal matters including managing electronic diary, appointments setting, travel arrangements and incoming correspondences.
• Provide general secretarial tasks of Executive Director.
• Able to well prepare materials in forms of writing, presentation, speeches for the need of management meetings, company events, training, hosting, etc.
• To work closely with the MD and his senior management team through regular correspondence, arrange meetings and prepare briefing materials.
• To organize meetings with the preparation of agendas, pre-meeting briefing and meeting paper including event setup & F&B arrangement.
• To keep MD well informed of upcoming commitments and responsibilities, with relevant following up action as appropriate.
• To follow up on the progress and completion of departmental work plans and co-ordinate on the implementation and monitoring of organizational projects, programs and operation matters.
• To act as a bridge for smooth communication between the MDs office and internal departments, demonstrating high integrity to maintain credibility trust and support with senior management staffs.
• To handle relevant legal and secretariat matters under instruction from MD.
• To undertake any other assignments assigned by MD and Board of Directors as and when required

Requirements

• Able to perform multitasking, good management skills with a strong sense of responsibility, commitment and discipline
• Possess a positive attitude, able to work independently, meticulous, and good analytical skills
• Good interpersonal communication skills, reliable to interact with individuals at all levels
• Dynamic and high sense of integrity.
• Risk taker and willing to take up challenges
• Candidate must possess at least a Bachelors Degree, Post Graduate Diploma or Professional Degree in Marketing,Management, Secretarial or equivalent.
• Good in written and spoken English, Mandarin & Bahasa Malaysia.
• Proficient in MS office application (Outlook, Word, Excel & Power point).
• Required skill(s): Secretarial duties.
• At least 2 year(s) of working experience in the related field is required for this position.