Director’s Proactive Personal & Business Assistant

Luxury Business Solutions; Kajang; On-site; MYR 60,000 - 96,000; Full time

Job summary

Luxury Business Solutions is seeking a proactive Personal Assistant to support a Director in both business and personal matters, ensuring schedules and priorities run smoothly and efficiently.

Responsibilities include managing the Director's calendar, coordinating travel, preparing documents, liaising with stakeholders, and handling confidential information with discretion. Own transport and willingness to travel are advantageous.

Qualifications

• Minimum 2–3 years of experience in Personal Assistant or similar role.
• Highly organized with the ability to manage multiple priorities.
• Discretion with confidential information and personal matters.

Responsibilities

• Provide reliable support to the Director for business and personal matters.
• Manage calendar, appointments, meetings and travel arrangements.
• Coordinate documents, reports and basic administrative tasks.
• Follow up with stakeholders and track deadlines.
• Handle personal errands, bookings and lifestyle arrangements as needed.

Skills

Highly organized

Communication skills

Interpersonal skills

Confidentiality

Proactive and trustworthy

Detail-oriented

Independent problem solving

Job description

We are currently hiring 1 Personal Assistant for one of our client who specialized in Automotive Recycling Industry.

Job Overview:

• To provide reliable and proactive support to the Director in managing both business and personal matters, ensuring day-to-day priorities, schedules and arrangements are handled smoothly and efficiently.
  

Business Support

• Manage the Director’s calendar, appointments, meetings and business schedule.
  
• Coordinate meetings, travel arrangements, accommodation and transportation.
  
• Assist with preparation of documents, correspondence, reports and basic administrative matters.
  
• Follow up with internal teams, suppliers, business partners and other stakeholders on behalf of the Director.
  
• Keep track of important deadlines, appointments and outstanding matters.
  
• Support ad-hoc business projects and assignments as required.
  

Personal Support

• Assist the Director with personal appointments, travel and daily arrangements.
  
• Handle personal errands, bookings, purchases and other lifestyle-related matters.
  
• Coordinate with relevant service providers, vendors or household contacts when required.
  
• Keep track of personal commitments, renewals, payments and important dates.
  
• Handle all personal information and matters with a high level of confidentiality and discretion.
  

Requirements

Requirements:

• Minimum 2–3 years of experience in Personal Assistant, Executive Assistant, Administration or a similar role.
  
• Highly organised, responsible and able to manage multiple priorities.
  
• Resourceful and capable of solving problems independently.
  
• Good communication and interpersonal skills.
  
• Comfortable handling both business and personal matters.
  
• Flexible and willing to support the Director outside standard arrangements when necessary.
  
• Possess a high level of integrity, confidentiality and professionalism.
  
• Possess own transport and willing to travel when required would be an advantage.
  
• Someone who is proactive, trustworthy, detail-oriented and dependable, with the maturity to understand the Director’s priorities and take initiative without requiring constant supervision.