Personal Assistant (Lifestyle)

M TELECOMMUNICATIONS SDN. BHD.; Kuala Lumpur; In loco; MYR 78.000 - 134.000; Tempo pieno

Vantaggi offerti da questo lavoro

Professional development

Collaborative culture

Descrizione del lavoro

MTAI SDN. BHD. is seeking a proactive Travelling Personal Assistant to support the Director in Kuala Lumpur. This full-time role involves managing day-to-day activities, calendars, travel arrangements, and confidential personal affairs with discretion and professionalism.

The ideal candidate will be experienced in executive support, comfortable with international travel, and fluent in Mandarin, English and Malay. A dynamic, detail-oriented approach and ability to work independently are essential.

Competenze

• Excellent communication in multiple languages (Mandarin, English, Malay).
• Strong organisational and calendar management skills.

Mansioni

• Provide comprehensive administrative and organisational support to the Director.
• Manage complex schedules, travel plans and itineraries.
• Coordinate meetings, events and guest hospitality.
• Arrange flights, visas and accommodations for domestic and international travel.
• Liaise with family assistants and service providers to ensure smooth operations.

Conoscenze

Mandarin

English

Malay

Strumenti

Microsoft Office

Descrizione del lavoro

About the role

MTAI SDN. BHD. seeks an proactive Travelling Personal Assistant to join our team in Bangsar, Kuala Lumpur. In this full-time role, you will provide the Director (male) with comprehensive administrative and organisational support, ensuring the smooth running of their day-to-day activities and effectively managing their schedules and commitments.

What you'll be doing

Private Butler and Personal Service

Provide attentive daily support, including meal and refreshment arrangements, dining service, wardrobe and luggage preparation, personal appointments and guest hospitality. Understand and consistently apply the Director’s preferences and service expectations.

Schedule and Daily Routine Management

Manage the Director’s business, personal and family calendar. Anticipate upcoming requirements, resolve scheduling conflicts and ensure transport, documents and personal necessities are ready before each engagement.

Business and Event Accompaniment

Accompany the Director to local and international meetings, trips and functions as required. Provide practical support, coordinate arrangements and respond promptly to changes.

Travel and Visa Coordination

Plan and coordinate flights, accommodation, transport, visa applications and detailed itineraries. Verify travel documents, bookings and destination arrangements, and manage changes or disruptions.

Family and Household Coordination

Coordinate approved family requests, personal errands, appointments and household matters. Work with family assistants, household staff and service providers to ensure timely completion.

Guest Reception and Private Engagements

Coordinate reception and hospitality for international guests, investors and private visitors. Arrange dining, venues, transport, gifts and social engagements with appropriate etiquette and discretion.

Team Coordination and Follow-through

Coordinate the existing EA, family assistants, procurement and financial support staff. Assign and follow up tasks within delegated authority, check completion and maintain backup arrangements.

Purchasing and Personal Financial Administration

Coordinate approved purchases, deliveries, returns and warranties. Work with financial support staff to organise bills, receipts, expense records and payment requests, ensuring appropriate approvals are obtained.

Administrative Support and Liaison

Prepare correspondence, documents, briefing materials and summaries. Coordinate meeting preparation and action follow-up, and communicate with internal teams and external parties within authorised instructions.

Confidentiality and Service Improvement

Protect sensitive business, personal, family and financial information. Maintain accurate calendars, task records and preference information; identify service gaps and undertake related assignments as required.

What we are looking for

Minimum 5 years of experience in a personal assistant role, preferably in a fast-paced, corporate environment

Excellent organisational, time management and prioritisation skills, with the ability to juggle multiple tasks and deadlines

Strong written and verbal communication skills in Mandarin, English and Malay, with the confidence to liaise with executives and stakeholders at all levels

Willing to overtime and able travel outstation including oversea ;

Proficiency in using office productivity software, such as Microsoft Office

Discrete, discreet and trustworthy, with the ability to handle sensitive information with the utmost confidentiality

Professional communication skills and sensitivity to cultural etiquette and individual preferences.

Strong organisational skills and proficiency in calendar, document and task-management tools.

A proactive, problem-solving mindset and the ability to work independently with minimal supervision

What we offer

• At MTAI SDN. BHD., we are committed to providing our employees with a supportive and rewarding work environment.
• Provide opportunities for professional development and career advancement with collaborative and inclusive company culture.

About us

MTAI SDN. BHD. is a leading provider of AI technology solutions in Malaysia. With a strong focus on innovation and customer service, we have established ourselves as a trusted partner for businesses of all sizes. Our dynamic and supportive team is the driving force behind our success, and we are committed to providing our employees with the resources and opportunities they need to thrive.