PERSONAL ASSISTANT (PA)

MW SHIPPING SDN BHD; Kajang , Bandar Baru Bangi, Serdang; On-site; MYR 39,000 - 61,000; Full time

Job summary

MW SHIPPING SDN BHD is seeking a proactive Personal Assistant to provide administrative and secretarial support to management in Kajang, Malaysia. You will manage schedules, coordinate daily matters, and accompany management to engagements as needed.

The role requires strong communication in Mandarin, English and Bahasa Malaysia, plus excellent organization, discretion, and the ability to handle multiple priorities with minimal supervision. Weekend work may be required.

Qualifications

• Fluent in Mandarin, English and Bahasa Malaysia.
• Strong communication and interpersonal skills.
• Well-organised, detail-oriented and able to multitask.
• Proactive, responsible and able to work independently.

Responsibilities

• Provide day-to-day administrative and secretarial support to management.
• Manage schedules, meetings and appointments with timely reminders.
• Attend meetings, prepare minutes and follow up on actions.
• Coordinate liaising with internal/external parties for meetings and travel.
• Assist with ad hoc tasks and maintain confidentiality.

Skills

Mandarin

English

Bahasa Malaysia

Tools

Microsoft Office

Job description

We are looking for a proactive, organised and reliable Personal Assistant to provide administrative and secretarial support to management. This role involves managing schedules, coordinating daily matters, following up on tasks and accompanying management to business engagements when required.

Key responsibilities

Provide day-to-day administrative and secretarial support to management.

Manage schedules, meetings and appointments, and provide timely reminders for upcoming commitments and important deadlines.

Attend meetings, prepare accurate meeting minutes and follow up on action items.

Monitor pending matters, follow up on assigned tasks and provide timely progress updates.

Liaise with internal departments and external parties to coordinate meetings, arrangements and follow-up matters.

Arrange business travel, accommodation and transportation.

Accompany management on business trips when required.

Accompany management to business lunches and dinners when required.

Maintain confidentiality of business and personal information.

Assist with other ad hoc tasks assigned by management.

About you

Able to communicate effectively in Mandarin, English and Bahasa Malaysia.

Good communication and interpersonal skills.

Well-organised, detail-oriented and able to manage multiple priorities.

Proactive, responsible and able to work independently.

Able to follow up on tasks consistently and complete them within the required timeframe.

Professional, discreet and trustworthy when handling confidential matters.

Proficient in Microsoft Office.

Willing to accompany management on business trips and attend business lunches and dinners when required.

Available to work on weekends when required.