Personal Assistant to Director

PD BEYOND FOOD SDN BHD; Kuala Lumpur; On-site; MYR 47,000 - 78,000; Full time

Job summary

PD BEYOND FOOD SDN BHD is seeking a Personal Assistant to the Director in Kuala Lumpur. You will provide full administrative and personal support, manage the Director's schedule, and coordinate across departments.

Mandarin-speaking is required with strong English and Bahasa Malaysia, at least 2 years in similar roles, excellent communication, and high organizational skills with multitasking under pressure. Willing to work flexible hours as needed.

Qualifications

• Minimum 2 years of experience in Personal Assistant, Executive Assistant, Secretary, Operations or similar roles.
• Proficient in Microsoft Office / Google Workspace.

Responsibilities

• Provide full administrative and personal support to the Director
• Manage and coordinate the Director's daily schedule, appointments, meetings and commitments
• Handle and follow up on tasks assigned by the Director from start to completion
• Liaise with all departments to coordinate tasks, obtain updates and ensure instructions are followed
• Act as the main point of coordination between the Director and internal teams
• Monitor ongoing matters and remind relevant departments of pending tasks or deadlines
• Assist with business-related arrangements, appointments, bookings, errands and other matters
• Prepare documents, reports, meeting notes and other materials when needed
• Handle confidential and sensitive information professionally
• Support the Director in ad-hoc projects and urgent matters

Skills

Mandarin

English

Bahasa Malaysia

Communication

Organization

Multitasking

Independence

Proactivity

Adaptability

Tools

Microsoft Office

Google Workspace

Job description

We are looking for a Personal Assistant to Director who is highly organized, proactive, flexible and able to work closely with the Director to manage daily tasks and coordinate across all departments.

Key responsibilities

Provide full administrative and personal support to the Director

Manage and coordinate the Director's daily schedule, appointments, meetings and commitments

Handle and follow up on tasks assigned by the Director from start to completion

Liaise closely with all departments to coordinate tasks, obtain updates and ensure instructions from the Director are properly communicated and followed up

Act as the main point of coordination between the Director and internal teams

Monitor ongoing matters and remind relevant departments of pending tasks or deadlines

Assist with business-related arrangements, appointments, bookings, errands and other matters as required

Prepare documents, reports, meeting notes and other materials when needed

Handle confidential and sensitive information professionally

Support the Director in ad-hoc projects and urgent matters

About you

Mandarin-speaking is required to effectively communicate with Mandarin-speaking clients.

Good command of English and Bahasa Malaysia, both written and spoken.

Minimum 2 years of experience in Personal Assistant, Executive Assistant, Secretary, Operations or similar roles

Excellent communication and interpersonal skills

Highly organized with strong follow-up and multitasking abilities

Proactive, responsible and able to work independently

Able to handle pressure and changing priorities

Comfortable communicating and coordinating with people from different departments and levels

Mature, trustworthy and able to maintain confidentiality

Willing to work flexible hours whenever required by the Director

Possess good working knowledge of Microsoft Office / Google Workspace