Personal Assistant

MEDILIN GROUP SDN BHD; Sungai Petani; On-site; MYR 36,000 - 48,000; Full time

Job summary

MEDILIN GROUP SDN BHD is seeking a Personal Assistant in Sungai Petani, Kedah to provide high-level administrative support to senior management. You will manage schedules, communications, travel, and day-to-day operations to enable strategic focus.

The role requires discretion, strong organisational skills, and fluency in Malay and English. Join a dynamic team in a full-time, on-site capacity with opportunities for professional growth.

Qualifications

• Proven experience as Personal Assistant or Executive Assistant.
• Excellent organisational and time management skills.
• Strong written and verbal communication; professional stakeholder correspondence.
• Proficiency in Microsoft Office and relevant office software.
• Discretion with confidential information.
• Proactive, adaptable and able to work in a fast-paced environment.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate with stakeholders for optimal time management.
• Handle confidential emails and communications with discretion.
• Prepare briefing documents, reports, and presentations for meetings.
• Arrange travel logistics including flights and accommodation within budget.
• Maintain records and filing systems; keep documents organized.
• Coordinate meetings and events including venue, catering and logistics.
• Provide general office support, data entry, filing and record management.
• Liaise between the principal and departments; follow up on action items.
• Assist with expense reporting and administrative financial tasks.
• Undertake ad-hoc projects to support the principal and organisation.

Skills

Executive calendar management

Email handling

Briefing and reporting

Travel logistics

Records management

Meeting coordination

Data entry

Stakeholder communications

Expense reporting

Discretion & confidentiality

Tools

Microsoft Office Suite

Job description

About the role

We are seeking a Personal Assistant to join MEDILIN GROUP SDN BHD on a full-time basis in Sungai Petani, Kedah. This is a key support role that will provide comprehensive administrative and personal assistance to senior management. As a Personal Assistant, you will be the organisational backbone for your principal, managing their schedule, communications, and day-to-day operations whilst ensuring they can focus on strategic priorities. This role is fundamental to the smooth functioning of the executive office and directly impacts the productivity and effectiveness of senior leadership.

Key responsibilities

• Managing and maintaining executive calendars, scheduling meetings, and coordinating with internal and external stakeholders to ensure optimal time management
• Handling confidential correspondence, emails, and communications on behalf of the principal, ensuring discretion and professionalism at all times
• Preparing comprehensive briefing documents, reports, and presentations for meetings and events
• Arranging travel logistics, including flights, accommodation, and ground transportation, whilst managing travel budgets effectively
• Maintaining detailed records and filing systems, ensuring all documents are organised and easily retrievable
• Coordinating meetings and events, including venue booking, catering arrangements, and logistical planning
• Providing general office support, including data entry, filing, and record management using various software systems
• Acting as a liaison between the principal and other departments, ensuring clear communication and timely follow-up on action items
• Assisting with expense reporting, invoice processing, and administrative financial tasks
• Undertaking ad-hoc projects and duties as required to support the principal and the organisation

What we're looking for

• Proven experience working as a Personal Assistant, Executive Assistant, or in a similar secretarial role, preferably within a corporate or professional services environment
• Excellent organisational and time management skills, with the ability to prioritise multiple tasks and manage competing deadlines
• Strong communication skills, both written and verbal, with the ability to correspond professionally with stakeholders at all levels
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software and systems
• Exceptional attention to detail and accuracy, particularly when handling confidential or sensitive information
• Discretion and confidentiality, with the ability to handle sensitive matters with professionalism and integrity
• Proactive approach and problem-solving mindset, with the ability to anticipate needs and take initiative
• Flexibility and adaptability in a fast-paced working environment
• Malaysian language proficiency (Malay and English) is essential; additional languages are advantageous
• Customer service orientation with strong interpersonal and relationship-building skills
• Experience with travel coordination and event management is preferred

About us

MEDILIN GROUP SDN BHD is a professional and dynamic organisation dedicated to delivering excellence in its operations. We pride ourselves on our commitment to supporting our team members and fostering a collaborative workplace culture where individuals can grow and develop professionally. Our organisation values integrity, efficiency, and customer-focused service, and we seek team members who share these values and are keen to contribute to our continued success.

What we offer

We offer a competitive full-time position with a professional work environment that values your contributions. As part of the MEDILIN GROUP SDN BHD team, you will have the opportunity to work alongside senior management and develop your professional skills in a dynamic setting. We are committed to providing our employees with a supportive workplace culture and opportunities for career progression.