Personal Assistant

INVEST ENERGY ASSET MANAGEMENT SDN. BHD.; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Benefits offered by this job

Professional development

Career progression

Work-life balance support

Job summary

INVEST ENERGY ASSET MANAGEMENT SDN. BHD. in Bukit Damansara, Kuala Lumpur is seeking a highly organised Personal Assistant to support senior management full-time.

You will manage calendars, coordinate meetings, prepare reports, and safeguard confidential information while representing the company professionally. The role involves travel arrangements, diary management, expense handling, and collaboration across departments to keep operations running smoothly.

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant in a corporate setting.
• Excellent organisational skills with ability to manage multiple priorities.
• Strong written and verbal English; Malay is advantageous.
• Advanced MS Office skills and familiarity with office management software.
• Discretion and trust when handling confidential information.
• Professional demeanour and strong interpersonal skills.

Responsibilities

• Manage executive calendars and schedule meetings with stakeholders.
• Prepare and maintain reports and presentations for senior management.
• Handle confidential correspondence with discretion.
• Arrange travel, accommodation and logistics for business trips.
• Maintain filing systems and databases; ensure information is up-to-date.
• Provide meeting support including minute-taking and follow-up.
• Manage expenses, process invoices and maintain financial records.
• Liaise between executive management and other departments.
• Undertake research and compile information to support decisions.
• Manage office supplies and resources for efficient operations.

Skills

Executive support

Calendar management

Communication

Discretion

Microsoft Office

Multitasking

Tools

Microsoft Office

Job description

About the role

We are seeking a highly organised and proactive Personal Assistant to join INVEST ENERGY ASSET MANAGEMENT SDN. BHD. in Bukit Damansara, Kuala Lumpur. This is a full-time position that offers the opportunity to provide comprehensive administrative and secretarial support to senior management. As a Personal Assistant, you will be the cornerstone of executive efficiency, managing schedules, communications, and projects whilst maintaining the highest standards of professionalism and confidentiality. This role is essential to ensuring seamless operations and enabling leadership to focus on strategic priorities.

What you'll be doing

• Managing executive calendars, scheduling meetings, and coordinating diaries with internal and external stakeholders
• Preparing and maintaining comprehensive documentation, reports, and presentations for senior management
• Handling confidential correspondence and managing incoming and outgoing communications with discretion
• Organising and coordinating travel arrangements, accommodation, and logistics for business trips
• Maintaining filing systems and databases, ensuring information is accurate, up-to-date and easily retrievable
• Providing support during meetings, including minute-taking and follow-up action coordination
• Managing expenses, processing invoices, and maintaining financial records with accuracy
• Acting as a liaison between executive management and other departments, facilitating effective communication
• Undertaking research tasks and compiling information to support decision-making
• Managing office supplies and resources, ensuring efficient operations

What we're looking for

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar senior secretarial role within a corporate or professional environment
• Excellent organisational skills with the ability to manage multiple priorities and meet tight deadlines
• Strong written and verbal communication abilities in English; proficiency in Malay is advantageous
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software
• Exceptional attention to detail and accuracy in all work undertaken
• Discretion and trustworthiness when handling confidential information and sensitive matters
• Proactive mindset with the ability to anticipate needs and take initiative
• Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organisation
• A professional demeanour and ability to represent the company positively in all interactions
• Flexibility and adaptability in a dynamic working environment

What we offer

At INVEST ENERGY ASSET MANAGEMENT SDN. BHD., we recognise the value of our team members and are committed to providing a rewarding work environment. We offer competitive remuneration packages commensurate with experience and qualifications. Our benefits include opportunities for professional development and career progression within a growing organisation. We foster a collaborative and inclusive workplace culture where your contributions are valued and recognised. We encourage open communication and provide support for work-life balance, creating an environment where you can thrive both professionally and personally.

About us

INVEST ENERGY ASSET MANAGEMENT SDN. BHD. is a forward-thinking organisation dedicated to energy asset management excellence. We are committed to delivering innovative solutions and maintaining the highest standards of professionalism and integrity across all our operations. Our team comprises talented individuals who share a passion for driving success and making a meaningful impact within the energy sector. We pride ourselves on fostering a collaborative culture that values expertise, promotes continuous improvement, and encourages our people to achieve their full potential.