Personal Assistant

Agensi Pekerjaan Penta Consultancy Sdn. Bhd; Seri Kembangan; On-site; MYR 36,000 - 60,000; Full time

Job summary

Agensi Pekerjaan Penta Consultancy Sdn. Bhd is seeking a diligent administrative assistant to support the Director with daily tasks, travel planning, and document management.

The role requires strong organization and the ability to coordinate with multiple internal and external partners. You will handle minutes, reports, and correspondence in English, Mandarin, and Bahasa Malaysia, ensuring accuracy and timely completion.

Qualifications

• Diploma or higher qualification in any field.
• Fresh graduate or 1–2 years of relevant work experience.
• Proficient in Microsoft Word and Excel for document preparation, meeting minutes, and data tracking.
• Proficient in English, Mandarin, and Bahasa Malaysia (written and spoken).

Responsibilities

• Manage Director's expenses, collections, and coordinate with Finance for timely submission.
• Maintain organized digital and physical filing systems for contracts, agreements, and sensitive documents.
• Prepare reports, official letters, presentations, and meeting minutes accurately.
• Coordinate international student programmes, including summer camps and exchange programmes.
• Arrange and manage student accommodation, airport transfers, meals, and orientation schedules.
• Act as primary liaison between internal departments and external partners to ensure smooth onboarding.
• Provide timely support and guidance to international students during transitions.
• Plan and organize Director's local and overseas travel, including flights, accommodation, and detailed itineraries.
• Coordinate ground transportation, local logistics, and schedules during trips.
• Assist in planning and executing events, meetings, and school-related activities.
• Manage Director's calendar, appointments, and meeting schedules; prioritize tasks and urgent actions.
• Support academic documentation, including meeting minutes and tracking action items during peak periods.
• Perform ad hoc administrative and operational tasks as assigned by the Director.

Skills

Word processing

Spreadsheet skills

Multilingual communication

Education

Diploma or higher qualification in any field

Tools

Microsoft Word

Excel

Job description

• Manage Director's expenses, collections, and coordinate with Finance for timely submission.
• Maintain organized digital and physical filing systems for contracts, agreements, and sensitive documents.
• Prepare reports, official letters, presentations, and meeting minutes accurately.
• Use Microsoft Word to create documents and meeting minutes, and Excel to maintain tracking records and manage data.
• Coordinate international student programmes, including summer camps and exchange programmes.
• Arrange and manage student accommodation, airport transfers, meals, and orientation schedules.
• Act as primary liaison between internal departments and external partners to ensure smooth onboarding.
• Provide timely support and guidance to international students during transitions.
• Plan and organize Director's local and overseas travel, including flights, accommodation, and detailed itineraries.
• Coordinate ground transportation, local logistics, and schedules during trips.
• Assist in planning and executing events, meetings, and school-related activities.
• Manage Director's calendar, appointments, and meeting schedules; prioritize tasks and urgent actions.
• Support academic documentation, including meeting minutes and tracking action items during peak periods.
• Perform ad hoc administrative and operational tasks as assigned by the Director.

Job Requirements:

• Diploma or higher qualification in any field.
• Fresh graduate or 1–2 years of relevant work experience.
• Proficient in Microsoft Word and Excel for document preparation, meeting minutes, and data tracking.
• Proficient in English, Mandarin, and Bahasa Malaysia (written and spoken).