Penang HR & Admin Leader: Compliance, Culture & Ops

Chinacbi; Penang; On-site; Full time

Job description

HR Operations & Compliance
• Own end to end HR operations in Penang (onboarding to offboarding), ensuring alignment with Malaysian law and global standards.
• Develop and maintain local HR policies, procedures, and documentation; advise managers on employment, performance, and employee relations matters.
• Manage HR records, payroll inputs, and statutory reporting (EPF, SOCSO, tax, etc.) with finance and payroll partners.

Employee Engagement & Culture
• Drive local engagement initiatives and support a positive, performance driven culture aligned with company values.
• Act as the main HR contact for employees, handling enquiries, feedback, grievances, and disciplinary processes.

Administration & Facilities Management
• Oversee office administration, facilities, vendors, and workplace services
• Ensure proper maintenance of office facilities, equipment, and supplies
• Lead office projects such as relocations or workspace changes
• Coordinate with service providers on building, security, and maintenance matters

Recruitment & Talent Coordination
• Partner with the HQ to execute Penang hiring plans, taking ownership of local recruitment coordination and candidate experience.
• Oversee local recruitment admin (scheduling, checks, offers, onboarding coordination) and provide market insights.

Training & Development (Lighter Emphasis)
• Coordinate logistics and local delivery for training programs (e.g., onboarding, compliance, soft skills).
• Identify key development needs and support HQ led training and leadership initiatives.

Strategic HR Support
• Advise Penang management on HR strategy, workforce planning, and change management.
• Propose improvements to HR processes, policies, and tools to increase efficiency and compliance.

WHAT YOU WILL NEED TO SUCCEED

• 3+ years of experience in vendor management, preferably within the banking or financial services sector
• Strong understanding of vendor management frameworks, risk assessment methodologies, and contract negotiation
• Excellent communication and interpersonal skills, with the ability to build effective relationships with internal and external stakeholders
• Analytical mindset with the ability to identify and mitigate vendor-related risks
• Familiarity with relevant regulations and compliance requirements applicable to the banking and financial services industry
• A collaborative approach with a focus on continuous improvement

Interested candidates are invited to complete the application form by clicking "APPLY NOW" as below.