HR & Admin Executive (Urgent Hiring)

Ancileo MY; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Ancileo MY is seeking an HR & Admin lead to manage the full employee lifecycle for its Malaysia and Singapore operations. You will oversee recruitment, onboarding, payroll, contracts, and compliance, acting as the main liaison between staff, management, and government bodies.

You will also help develop HR policies, manage interns, and coordinate payroll submissions and filings across multiple jurisdictions. Strong drafting skills and multi-tasking are essential.

Qualifications

• Degree in HR Management, Business Administration or related field.
• 3–5 years in HR and admin, ideally generalist.
• Sound knowledge of Employment Act 1955, EPF, SOCSO, EIS, PCB, HRDF and PDPA 2010.

Responsibilities

• Run full-cycle recruitment for multiple roles: postings, screening, interviews, and assessments.
• Manage onboarding with IT: accounts access, background checks, references.
• Prepare notification, increment and promotion letters and monthly payslips.
• Manage Malaysia payroll; ensure EPF, SOCSO, EIS, PCB, HRDF submissions.
• Draft employment contracts and submit for LHDN stamping.
• Handle staff matters under the Employment Act and disciplinary issues.
• Oversee interns: agreements, university letters, allowance claims, feedback forms.
• Source and manage group medical insurance and member portal.
• Handle expatriate applications, MDEC registration, immigration filings.
• Prepare NDAs and offer letters; run e-signature workflow.
• Manage MDEC/MSC filings and related document uploads.
• Oversee office facilities and rental matters; organize events.
• Coordinate ad hoc duties as assigned.

Skills

HR management

Payroll processing

LHDN stamping

Employment Act 1955

Immigration/compliance

English & Bahasa Malaysia

HRIS & tools

Education

Bachelor's degree in HR/Business Admin or related

Tools

Omni

Slack

Google Workspace

Job description

This role owns the full HR and administration function for the group's Malaysian and Singaporean operations. It runs the employee lifecycle from recruitment to exit, manages payroll and statutory compliance, and keeps contracts, filings and office operations accurate and on time. The jobholder is the primary point of contact for all staff on HR and admin matters, and the link between employees, management and government bodies such as LHDN, MDEC and Immigration. The role also involves assisting in developing HR policies and driving continuous improvement.

Key responsibilities

Run full-cycle recruitment for multiple roles: job postings, resume screening including LinkedIn sourcing, interview scheduling, conducting interviews, and coordinating case studies and assessments

Manage onboarding tickets and new-hire setup with IT, including account access, background screening and reference checks

Prepare notification, increment and promotion letters and release monthly payslips

Manage monthly payroll for the Malaysia team and ensure statutory contributions and submissions (EPF, SOCSO, EIS, PCB, HRDF) are accurate and on time

Draft employment contracts and agreements and submit all contracts for LHDN stamping

Handle staff matters in line with the Employment Act 1955 and related labour law, including disciplinary issues

Manage interns end to end: intern agreements, university letters, government allowance claims, supervisor feedback forms and questionnaires

Source and manage the group medical/health insurance policy and its member portal

Handle expatriate applications, MDEC registration, immigration registration and related documentation

Prepare and submit NDAs, offer letters, increment and promotion letters and run the e-signature workflow

Handle MDEC / MSC Malaysia Digital filings, document uploads and APL letter follow-ups

Manage daily office and rental matters: internet issues, meeting room bookings, seating and access cards

Organise and maintain employee files: background checks, agreements and consent letters

Act as the primary point of contact for all staff admin queries via Slack and email

Coordinate the performance appraisal cycle: goal-setting, review reminders and documentation

Run offboarding: exit interviews, final settlements and access revocation with IT

Manage matters related to outsourced employees in the Philippines and Indonesia.

Organise and coordinate company events

Perform any ad hoc duties assigned by superiors.

About you

Degree in HR Management, Business Administration or related field

3–5 years in HR and admin, ideally generalist

Sound working knowledge of the Employment Act 1955, EPF, SOCSO, EIS, PCB, HRDF and PDPA 2010

Hands-on experience with payroll processing and LHDN stamping

Familiarity with MDEC / Malaysia Digital processes and expatriate or immigration applications

Comfortable with HRIS and business tools such as Omni, Slack and Google Workspace

Strong drafting skills for contracts, letters and policies

Organised, discreet with confidential information, and able to manage many parallel tasks

Clear written and spoken English and Bahasa Malaysia