Senior HR & Admin, Manager

Chinacbi; Malaysia; On-site; MYR 60,000 - 80,000; Full time

Job summary

Chinacbi is looking for an HR Operations professional in Penang. The role involves managing end-to-end HR operations, ensuring compliance with Malaysian law and global standards, and maintaining a positive employee engagement culture.

The candidate should have 3+ years of experience in vendor management within the banking or financial services sector, strong communication skills, and an analytical mindset. This position offers the opportunity to drive local HR initiatives and partner closely with management.

Qualifications

• 3+ years of experience in vendor management within the banking or financial services sector.
• Strong understanding of vendor management frameworks and risk assessment methodologies.
• Ability to build effective relationships with stakeholders.

Responsibilities

• Own end-to-end HR operations ensuring alignment with Malaysian law.
• Drive employee engagement initiatives and support a positive culture.
• Oversee office administration, facilities, and vendor management.
• Partner with HQ to execute hiring plans and manage local recruitment coordination.
• Advise management on HR strategy and propose improvements to HR processes.

Skills

Vendor management

Contract negotiation

Analytical mindset

Excellent communication skills

Interpersonal skills

Job description

HR Operations & Compliance

• Own end to end HR operations in Penang (onboarding to offboarding), ensuring alignment with Malaysian law and global standards.
• Develop and maintain local HR policies, procedures, and documentation; advise managers on employment, performance, and employee relations matters.
• Manage HR records, payroll inputs, and statutory reporting (EPF, SOCSO, tax, etc.) with finance and payroll partners.

Employee Engagement & Culture

• Drive local engagement initiatives and support a positive, performance driven culture aligned with company values.
• Act as the main HR contact for employees, handling enquiries, feedback, grievances, and disciplinary processes.

Administration & Facilities Management

• Oversee office administration, facilities, vendors, and workplace services
• Ensure proper maintenance of office facilities, equipment, and supplies
• Lead office projects such as relocations or workspace changes
• Coordinate with service providers on building, security, and maintenance matters

Recruitment & Talent Coordination

• Partner with the HQ to execute Penang hiring plans, taking ownership of local recruitment coordination and candidate experience.
• Oversee local recruitment admin (scheduling, checks, offers, onboarding coordination) and provide market insights.

Training & Development (Lighter Emphasis)

• Coordinate logistics and local delivery for training programs (e.g., onboarding, compliance, soft skills).
• Identify key development needs and support HQ led training and leadership initiatives.

Strategic HR Support

• Advise Penang management on HR strategy, workforce planning, and change management.
• Propose improvements to HR processes, policies, and tools to increase efficiency and compliance.

WHAT YOU WILL NEED TO SUCCEED

• 3+ years of experience in vendor management, preferably within the banking or financial services sector
• Strong understanding of vendor management frameworks, risk assessment methodologies, and contract negotiation
• Excellent communication and interpersonal skills, with the ability to build effective relationships with internal and external stakeholders
• Analytical mindset with the ability to identify and mitigate vendor-related risks
• Familiarity with relevant regulations and compliance requirements applicable to the banking and financial services industry
• A collaborative approach with a focus on continuous improvement

Interested candidates are invited to complete the application form by clicking "APPLY NOW" as below.