Payroll Specialist

Fastrain; Seberang Perai; On-site; MYR 60,000 - 90,000; Full time

Job summary

Jora Malaysia is seeking an experienced Payroll Specialist to manage end-to-end monthly payroll for a large local and foreign workforce in Malaysia. You will ensure accuracy, confidentiality, and timely processing, coordinating with HR to verify data before payroll cut-off.

The role requires strong knowledge of Malaysian statutory requirements (EPF, SOCSO, EIS, PCB/MTD) and proficiency in HRIS/payroll systems and Excel.

Qualifications

• Experience handling end-to-end payroll for large local and foreign workforce.
• Strong knowledge of Malaysian statutory requirements (EPF, SOCSO, EIS, PCB/MTD).
• Proficient in HRIS/payroll systems and Excel.
• Ability to maintain data confidentiality and meet tight deadlines.

Responsibilities

• Independently manage monthly payroll, including base salary, overtime, allowances, bonuses, deductions, and arrears.
• Coordinate with HR and other departments to verify payroll data before cut-off.
• Ensure statutory contributions/filings are compliant and submitted on time.
• Perform payroll reconciliation, variance analysis, and resolve discrepancies.
• Maintain employee master data in HRIS, prepare payroll and management reports.
• Handle payroll inquiries and drive process improvements.
• Other tasks or roles as assigned by supervisor.

Skills

Payroll processing

HRIS

Excel

Compliance

Education

Diploma or Bachelor's in HR/Accounting/Business

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Independently manage the end-to-end monthly payroll for a large and growing local and foreign workforce, covering base salary, overtime, allowances, bonuses, deductions, salary adjustments, arrears, etc., ensuring accuracy, timeliness, and confidentiality.

Coordinate with HR and other departments to collect, verify, and confirm payroll data is complete, accurate, and properly authorized before the payroll cut-off.

Ensure payroll calculations and statutory contributions/filings comply with Malaysian employment and tax regulations, including EPF, SOCSO, EIS, and PCB/MTD, and complete submissions and payments on time.

Perform payroll reconciliation, pre- and post-payroll verification, and variance analysis; investigate and resolve payroll discrepancies while maintaining internal controls and compliance.

Maintain employee master data in the HRIS/payroll system, prepare payroll, statutory, and management reports, and support audits, EA Forms, and annual PCB/MTD reconciliation.

Handle employee payroll inquiries and continuously improve payroll processes, system automation, and service quality.

Other additional work tasks or additional roles assigned by the superior

2.0 Job Requirements

Diploma or Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field, with 5–8 years of payroll experience; experience in large-scale payroll in a manufacturing environment is preferred.

Strong knowledge of the Employment Act 1955, minimum wage requirements, and Malaysian statutory requirements, including EPF, SOCSO, EIS, PCB/MTD, and LHDN.

Experience in payroll for both local and foreign employees, covering salary, overtime, allowances, deductions, bonuses, reconciliation, and variance analysis.

Proficient in HRIS/payroll systems and Excel; strong data processing, analytical, and problem-solving skills with high attention to detail.

Able to work independently, manage strict deadlines, and handle confidential information with strong integrity and responsibility.

Fluent in English and Bahasa Malaysia; Mandarin proficiency is an advantage.