HR MANAGER

MMAG Digital Sdn Bhd; Subang Jaya; On-site; MYR 89,000 - 134,000; Full time

Job summary

MMAG Digital Sdn Bhd in Malaysia is seeking a seasoned Payroll Manager to oversee end-to-end payroll for the Group, ensuring accurate salary disbursements and timely processing. You will validate payroll transactions, maintain HRMS data, and ensure compliance with EPF, SOCSO, EIS, LHDN, HRD Corp and other statutory requirements while safeguarding confidentiality.

Leading a small payroll team, you will provide guidance, generate monthly payroll analytics for Management, and support annual salary

Qualifications

• Degree or above in Human Resources or a related field.
• 4–5 years of payroll administration, compensation & benefits, or HR operations.
• At least 3 years of supervising or managing a team.
• Experience managing payroll for multiple entities.
• Hands-on experience with HRMS/payroll systems (Info-Tech HRMS preferred).
• Strong knowledge of Malaysian payroll practices and employment legislation.
• High level of accuracy, attention to detail, and ability to maintain confidentiality.

Responsibilities

• Oversee end-to-end payroll processing for the Group.
• Review and validate all payroll transactions, including new hires, resignations, confirmations, promotions, transfers, salary adjustments, allowances, deductions, overtime, unpaid leave, and other payroll-related changes.
• Ensure all employee movements are accurately updated in the Info-Tech HRMS by the Payroll team to maintain payroll accuracy and data integrity.
• Monitor payroll accuracy and ensure full compliance with company policies, employment legislation, and statutory requirements.
• Lead the resolution of complex payroll issues and employee enquiries, providing guidance and support to the payroll team.
• Oversee payroll statutory submissions and ensure compliance with applicable laws and regulations.
• Manage payroll tax administration in accordance with LHDN requirements and liaise with relevant government authorities on payroll and statutory matters.
• Prepare and submit monthly insurance enrolment and deletion updates to the appointed insurance agent.
• Support annual salary reviews, bonus exercises, and other compensation initiatives.
• Maintain accurate and confidential employee compensation and benefits records.
• Review payroll reports to ensure accuracy before payroll processing.
• Prepare monthly payroll reports and analytics for Management, providing accurate insights to support business decisions.
• Generate payroll-related reports, including payroll costs, foreign worker attendance and overtime, employee confirmations, and other HR reports.
• Maintain payroll records and reporting dashboards.
• Analyze payroll data and provide recommendations to support management decisions.
• Perform any other duties assigned by Management from time to time.
• Coordinate internal and external payroll audits by providing the required documentation and responding to audit queries.
• Review and improve payroll controls and processes to minimize operational risks.

Skills

Payroll management

Attention to detail

Communication

Leadership

Excel proficiency

Education

Degree in Human Resources

Tools

Info-Tech HRMS

Job description

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Reporting To: Head of Group Human Resources

About Us:

MMAG Digital Sdn Bhd is a wholly owned subsidiary of MMAG Holdings Berhad, operating primarily in the technology, ICT distribution, telecommunications and digital fulfilment sectors. The company distributes a wide range of technology products and devices while providing digital ordering, fulfilment and technology-enabled supply chain solutions to support customers and business partners across Malaysia.

JOB RESPONSIBILITIES:

Payroll Management

Oversee the end-to-end payroll function for the Group of Companies, ensuring accurate and timely payroll processing and salary disbursement.

Review and validate all payroll transactions, including new hires, resignations, confirmations, promotions, transfers, salary adjustments, allowances, deductions, overtime, unpaid leave, and other payroll-related changes.

Ensure all employee movements, including new hires, confirmations, transfers, promotions, salary adjustments, resignations, and other employment changes, are accurately and promptly updated in the Info-Tech HRMS by the Payroll team to maintain payroll accuracy and data integrity.

Monitor payroll accuracy and ensure full compliance with company policies, employment legislation, and statutory requirements.

Lead the resolution of complex payroll issues and employee enquiries, providing guidance and support to the payroll team.

Statutory Compliance

Oversee payroll statutory submissions and ensure compliance with applicable laws and regulations.

Manage payroll tax administration in accordance with LHDN requirements and liaise with relevant government authorities on payroll and statutory matters.

Ensure timely submission, payment, and reconciliation of EPF, SOCSO, EIS, HRD Corp maintain compliance and payroll tax obligations.

Monitor changes in payroll, tax, and employment regulations, and implement updates processes to ensure remain compliant.

Oversee the administration of employee compensation and benefits.

Manage employee insurance matters, including enrolment, deletion, renewal, and claims.

Prepare and submit monthly insurance enrolment and deletion updates to the appointed insurance agent.

Support annual salary reviews, bonus exercises, and other compensation initiatives.

Maintain accurate and confidential employee compensation and benefits records.

Reporting & Payroll Analytics

Review payroll reports to ensure accuracy before payroll processing.

Prepare monthly payroll reports and analytics for Management, providing accurate insights to support business decisions.

Generate payroll-related reports, including payroll costs, foreign worker attendance and overtime, employee confirmations, and other HR reports.

Maintain payroll records and reporting dashboards.

Analyze payroll data and provide recommendations to support management decisions.

Perform any other duties assigned by Management from time to time.

Compliance & Audit

Ensure payroll records and documentation are accurate, complete, up to date, and audit ready.

Coordinate internal and external payroll audits by providing the required documentation and responding to audit queries.

Review and improve payroll controls and processes to minimize operational risks.

JOB REQUIREMENTS:

Degree or above in Human Resources or a related field.

Minimum 4–5 years of experience in payroll administration, compensation & benefits, or HR operations.

At least 3 years of experience in supervising or managing a team, with the ability to provide guidance, coaching, and support to team members.

Experience managing payroll for multiple companies or entities will be an added advantage.

Hands‑on experience with HRMS/payroll systems (Info‑Tech HRMS preferred).

Strong knowledge of Malaysian payroll practices and employment legislation.

Familiar with statutory requirements, including EPF, SOCSO, EIS, PCB, LHDN, HRD Corp, TP3, CP22, and EA Forms.

High level of accuracy, attention to detail, and ability to maintain confidentiality.

Proficient in Microsoft Excel and Microsoft Office applications.

Strong interpersonal and communication skills, with the ability to work effectively with employees, management, vendors, and government authorities.