Payroll Executive (Group Human Resource)

Hap Seng Consolidated Berhad; Kuala Lumpur; On-site; MYR 45,000 - 67,000; Full time

Job summary

Hap Seng Consolidated Berhad in Kuala Lumpur is seeking a payroll professional to manage monthly payroll for assigned companies, ensuring accuracy and timely remittance of deductions.

The role supports HR activities, maintains records, responds to staff queries, and assists with HRDC grants, training claims, and statutory forms while upholding integrity and teamwork. Based at Menara Hap Seng, KL, this is a full-time position within a collaborative HR environment.

Qualifications

• Diploma or Degree in HR Management, Business Administration or equivalent.
• 1–2 years of experience in handling payroll, preferably in-house payroll.
• HR generalist experience will be an added advantage.
• High integrity and good interpersonal skills to work with all levels of staff.
• Being a good team player in supporting other team members to complete tasks accurately.
• Full-time position based at Menara Hap Seng, KL.

Responsibilities

• Process monthly payroll for the assigned companies in an accurate and efficient manner.
• Remit all applicable statutory deductions (EPF, SOCSO, Income Tax, EIS, HRDC, etc.) accurately before the timeline.
• Handle HR staff movements including transfers, confirmation, resignations, etc.
• Issue HR letters such as contracts, confirmations, transfers, resignations, etc.
• Maintain up-to-date records/documents in the HR system and files.
• Support IR Manager with data gathering for disciplinary and performance improvement cases.
• Respond to staff queries in a timely manner.
• Assist in applying for HRDC grants and training claims.
• Prepare yearly declarations and EA/Form E for tax, within timelines.
• Support Rewards Team during Annual Review exercises.
• Participate in ad-hoc/special HR projects as assigned.

Skills

Payroll processing

HR Generalist

Interpersonal skills

Team player

Staff support

Education

Diploma or Degree in HR Management/Business Administration

Job description

Job Responsibilities: -

• Process monthly payroll for the assigned companies in an accurate and efficient manner.
• Remit all applicable statutory deductions i.e. EPF, SOCSO, Income Tax, EIS, HRDC and etc. accurately before the stipulated timeline.
• Take prompt action and follow-up on HR staff movement cases including transfers, confirmation, resignation, etc.
• Issuance of HR Letters such as contract of employment, confirmation, transfer, acceptance of resignation, etc.
• Maintain up-to-date employment related records/ documents in the database/ file, up to the point an employee leaves the Company.
• Support the IR Manager on data gathering for disciplinary cases, performance improvement plan cases.
• Response to staff queries in a timely manner.
• Assist in applying the HRDC grant and claim for all the training.
• Prepare yearly declaration and returns of employers’ tax deduction to IRD (Form E), key management remuneration and EA Form within the timelines specified.
• Support Rewards Team during Annual Review Exercise (prepare Annual Review Template, letters etc).
• Participate in ad-hoc/ special projects as assigned from time to time.

Job Requirements: -

• Diploma or Degree in Human Resource Management, Business Administration or equivalent.
• Minimum 1 - 2 years of experience in handling payroll, preferably in-house payroll.
• Candidate with HR generalist experience will be an added advantage.
• Possess high level of integrity and good interpersonal skills to work with all levels of staff in the Company.
• Being a good team player in supporting other team members to complete the tasks in a timely and accurate manner.
• Full-time position is available to be based at Menara Hap Seng, KL.

Working Hours: -

Monday - Thursday : 9.00 am - 6.00 pm

Friday : 9.00 am - 5.30 pm

Saturday (Alternate) : 9.00 am - 12.30 pm