Payroll Executive (Group Human Resource)

Hap Seng; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Hap Seng Payroll Executive (Group Human Resource) handles monthly payroll for the group in Kuala Lumpur, ensuring accurate processing and timely statutory deductions. It also issues HR letters and maintains employment records through staff movements.

The candidate should have a Diploma or Degree in HRM or related field with 1–2 years of payroll experience; HR generalist exposure is a plus, and a strong sense of integrity and teamwork is essential.

Qualifications

• Diploma or Degree in Human Resource Management, Business Administration or equivalent.
• 1–2 years of experience in payroll, preferably in-house.
• HR generalist experience is an added advantage.
• High integrity and strong interpersonal skills to work with all staff levels.
• Team player who supports colleagues to complete tasks accurately and on time.

Responsibilities

• Process monthly payroll for assigned companies accurately and efficiently.
• Remit statutory deductions (EPF, SOCSO, income tax, EIS, HRDC, etc.) on time.
• Assist HR staff movements including transfers, confirmations, resignations.
• Issue HR letters (employment contracts, confirmations, transfers, resignations).
• Maintain up-to-date employment records up to the point an employee leaves the Company.
• Support IR Manager with data for disciplinary and performance improvement cases.
• Respond to staff queries promptly.
• Assist in applying for HRDC grants and training claims.
• Prepare annual Employer Tax Deduction declarations (Form E) and EA forms.
• Participate in ad-hoc projects as assigned.

Skills

Payroll processing

Attention to detail

Integrity

Interpersonal skills

Team player

Education

Diploma or Degree in HRM/BA or equivalent

Job description

Payroll Executive (Group Human Resource)

Process monthly payroll for the assigned companies in an accurate and efficient manner.

Remit all applicable statutory deductions i.e. EPF, SOCSO, Income Tax, EIS, HRDC and etc. accurately before the stipulated timeline.

Take prompt action and follow-up on HR staff movement cases including transfers, confirmation, resignation, etc.

Issuance of HR Letters such as contract of employment, confirmation, transfer, acceptance of resignation, etc.

Maintain up-to-date employment related records/ documents in the database/ file, up to the point an employee leaves the Company.

Support the IR Manager on data gathering for disciplinary cases, performance improvement plan cases.

Response to staff queries in a timely manner.

Assist in applying the HRDC grant and claim for all the training.

Prepare yearly declaration and returns of employers’ tax deduction to IRD (Form E), key management remuneration and EA Form within the timelines specified.

Participate in ad-hoc/ special projects as assigned from time to time.

Job Requirements: -

Diploma or Degree in Human Resource Management, Business Administration or equivalent.

Minimum 1 - 2 years of experience in handling payroll, preferably in-house payroll.

Candidate with HR generalist experience will be an added advantage.

Possess high level of integrity and good interpersonal skills to work with all levels of staff in the Company.

Being a good team player in supporting other team members to complete the tasks in a timely and accurate manner.

Full-time position is available to be based at Menara Hap Seng, KL.