Payroll Admin Executive

Hong Leong Industries; Selangor; On-site; MYR 48,000 - 65,000; Full time

Job summary

Hong Leong Industries is seeking an experienced HR Operations professional in Malaysia to manage onboarding, payroll administration, and HRIS data integrity. The role covers end-to-end employee lifecycle activities and benefits administration.

You will handle monthly payroll processing, statutory submissions, and HR documentation while ensuring confidentiality and compliance with Malaysian labour laws. Strong communication and meticulous attention to detail are essential for success in this role.

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related discipline.
• Minimum 5 years of experience in HR operations and payroll administration.
• Familiar with Malaysian employment legislation and payroll statutory requirements.
• Experience handling payroll independently is highly preferred.
• Knowledge of HRMS and payroll systems will be an added advantage.
• Strong attention to detail, organisational skills, and ability to maintain confidentiality.
• Good communication and interpersonal skills.

Responsibilities

• Manage HR operational activities including onboarding, confirmation, employee transfers, and offboarding.
• Maintain accurate employee records, HR documentation, and HRMS data.
• Prepare HR letters and employment-related documents in accordance with company policies.
• Administer employee benefits, leave management, attendance records, and other HR processes.
• Process monthly payroll accurately and ensure timely statutory submissions, including EPF, SOCSO, EIS, PCB, and HRDF.
• Handle payroll reports, reconciliations, employee payroll enquiries, and year-end payroll activities.
• Support HR audits and ensure compliance with labour laws and internal policies.
• Assist with HRMS enhancement and system implementation activities, including data validation, testing, and user support.
• Coordinate recruitment administrative activities when required.
• Oversee general office administration, facilities coordination, vendor management, and office upkeep.
• Support continuous improvement initiatives and other HR projects assigned by management.

Skills

Payroll processing

HR operations

Documentation

Confidentiality

Attention to detail

Communication

Education

Diploma/ Bachelor's in HR or related

Tools

HRMS

Payroll systems

Job description

Key Responsibilities

• Manage HR operational activities including onboarding, confirmation, employee transfers, and offboarding.

• Maintain accurate employee records, HR documentation, and HRMS data.

• Prepare HR letters and employment-related documents in accordance with company policies.

• Administer employee benefits, leave management, attendance records, and other HR processes.

• Process monthly payroll accurately and ensure timely statutory submissions, including EPF, SOCSO, EIS, PCB, and HRDF.

• Handle payroll reports, reconciliations, employee payroll enquiries, and year-end payroll activities.

• Support HR audits and ensure compliance with labour laws and internal policies.

• Assist with HRMS enhancement and system implementation activities, including data validation, testing, and user support.

• Coordinate recruitment administrative activities when required.

• Oversee general office administration, facilities coordination, vendor management, and office upkeep.

• Support continuous improvement initiatives and other HR projects assigned by management.

Job Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related discipline.

• Minimum 5 years of experience in HR operations and payroll administration.

• Familiar with Malaysian employment legislation and payroll statutory requirements.

• Experience handling payroll independently is highly preferred.

• Knowledge of HRMS and payroll systems will be an added advantage.

• Strong attention to detail, organisational skills, and ability to maintain confidentiality.

• Good communication and interpersonal skills.