Part-Time Document Controller: Project Docs & Coordination

Teguh Harian Group; Johor Bahru; On-site; MYR 22,000 - 49,000; Part time

Job summary

Jora Malaysia is seeking a part-time Document Controller for a 6-month assignment to provide temporary support during staff leave. The role focuses on document control, filing, and timely distribution of project-related documents.

The incumbent will assist the Project Manager with progress tracking, meeting coordination, and liaising with consultants and contractors to ensure smooth project administration.

Qualifications

• Temporary support for the Document Controller function during staff leave.
• Ensure proper coordination, filing, document control, and timely distribution of project-related documents.
• Strong attention to detail and ability to manage multiple files and versions.

Responsibilities

• Maintain project filing systems for incoming and outgoing correspondence, drawings, submissions, RFI, VO, and reports.
• Maintain proper version control of drawings, technical documents, and project records.
• Distribute project documents to consultants, contractors, and internal departments in a timely manner.
• Assist the Project Manager in tracking project progress, deadlines, milestones, and work schedules.
• Coordinate project meetings, prepare minutes, and follow up on action items.
• Liaise with consultants, contractors, suppliers, and internal departments on project matters and document follow-up.
• Monitor site issues and maintain project logs and progress updates.
• Assist with procurement coordination and delivery tracking.
• Perform other project administration duties as assigned.

Skills

Document control

Project coordination

Filing systems

Meeting coordination

Job description

Jora Malaysia is seeking a part-time Document Controller for a 6-month assignment to provide temporary support during staff leave. The role focuses on document control, filing, and timely distribution of project-related documents.

The incumbent will assist the Project Manager with progress tracking, meeting coordination, and liaising with consultants and contractors to ensure smooth project administration.