Document Controller

Solara Holdings Sdn Bhd; Subang Jaya; On-site; MYR 33,000 - 60,000; Full time

Job summary

Solara Holdings Sdn Bhd in Subang Jaya, Malaysia, is seeking a diligent Document Controller to manage our document management system, ensuring accurate storage, retrieval and distribution of critical records. This full-time role supports efficiency and regulatory compliance across projects.

You will handle project documentation from award to site completion, coordinate with clients and subcontractors, and ensure timely submissions.

Qualifications

• 1+ years experience in document control or records management.
• Strong organizational and time management skills.
• Proficient in document management software and MS Office.
• Excellent communication and stakeholder liaison.
• Able to work independently and as part of a team.
• AutoCAD experience is required.

Responsibilities

• Manage project documents from award to site completion.
• Prepare BOQ submissions and issue POs.
• Prepare technical proposals.
• Prepare handover documents (HOD) per client requirements.
• Submit claims.
• File data online and maintain hardcopy filing systems.
• Attend client meetings and liaise with stakeholders.
• Ensure subcontractors use latest approved HOD formats.
• Meet submission deadlines and handle ad-hoc duties.

Skills

Attention to detail

Time management

Communication skills

Teamwork

Independent worker

Tools

AutoCAD

Document management software

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a diligent and organized Document Controller to join our team at Solara Holdings Sdn Bhd in Subang Jaya, Selangor. As a Document Controller, you will be responsible for managing and maintaining our company's comprehensive document management system, ensuring the accurate storage, retrieval and distribution of all critical business records and information. This is a full-time position that plays a vital role in supporting the overall efficiency and compliance of our operations.

What you'll be doing

• Project Documentation: From Project awarding until site completion.
• BOQ Preparation Submission and PO issuance
• Technical Proposal (TP) Preparation
• Site Completion Hand over document (HOD) preparation (according Client requirement)
• Claims Submission
• Filing Data online / Hardcopy filing systems
• Attend Clients Meeting regarding project document with stakeholder
• Ensure subcontractors are always working from the latest, approved HOD Format by clients
• Ensure all submission meets deadline
• Follow up with SubCon / Stakeholder / Management with all supporting require
• Other Document Related adhoc
• Any ad-hoc duties assigned

What we're looking for

• Minimum 1 years' experience in a document control or records management role, preferably within a corporate environment
• Strong organizational and time management skills with a keen eye for detail
• Proficient in using document management software and Microsoft Office applications
• Excellent communication and interpersonal skills to liaise effectively with stakeholders
• Ability to work independently and as part of a team to consistently meet deadlines
• Experience with AutoCAD is mandatory
• Knowledge of document control best practices and relevant industry regulations