Document Controller (4 months)

ROSADO TRADELINE Sdn Bhd; Gelang Patah; On-site; MYR 39,000 - 58,000; Full time

Job summary

ROSADO TRADELINE Sdn Bhd in Malaysia is seeking a detail-oriented Document Controller/Administrator to manage project documents, track revisions, and ensure ISO-compliant filing.

You will coordinate drawings, RFIs, submittals, and correspondence, support audits with accurate records, and assist site teams with data entry and meeting coordination in a fast-paced construction environment.

Qualifications

• Organized and detail-oriented
• Ability to meet deadlines in a fast-paced environment
• Excellent document control and administrative support skills

Responsibilities

• Manage and control the flow of project documents, including drawings, technical specifications, contracts, RFIs, submittals, and correspondence.
• Register, track, and update all incoming and outgoing documents, ensuring proper document versioning and revision control.
• Maintain an organized filing system (physical and digital) for project documentation, ensuring traceability and easy retrieval.
• Distribute updated drawings and documents to relevant stakeholders (consultants, contractors, project team) in a timely manner.
• Ensure all project documentation complies with client requirements, ISO standards, and company procedures.
• Support audits by preparing complete and accurate document records.
• Collect and verify receipts, claims, and supporting documents from project site staff before submission to Finance.
• Prepare and update claim/expense reports for project teams.
• Assist in monitoring project deadlines and documentation submission schedules.
• Provide administrative support such as data entry, meeting coordination, and communication with site teams.

Education

Degree/ Diploma/Degree in Admin, Project Management, or related field

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Manage and control the flow of project documents, including drawings, technical specifications, contracts, RFIs, submittals, and correspondence.


• Register, track, and update all incoming and outgoing documents, ensuring proper document versioning and revision control.


• Maintain an organized filing system (physical and digital) for project documentation, ensuring traceability and easy retrieval.


• Distribute updated drawings and documents to relevant stakeholders (consultants, contractors, project team) in a timely manner.


• Ensure all project documentation complies with client requirements, ISO standards, and company procedures.


• Support audits by preparing complete and accurate document records.


• Collect and verify receipts, claims, and supporting documents from project site staff before submission to Finance.


• Prepare and update claim/expense reports for project teams.


• Assist in monitoring project deadlines and documentation submission schedules.


• Provide administrative support such as data entry, meeting coordination, and communication with site teams.

Requirements

• Degree/ Diploma/Degree in Admin, Project Management, or related field.


• 2 years’ experience in document control/admin (construction industry preferred).


• Knowledge of project documentation (drawings, RFIs, T&C, submittals).


• Proficient in Microsoft Office (Word, Excel, Outlook).


• Organized, detail-oriented, and able to meet deadlines in a fast-paced environment.