Document Controller

Teguh Harian Group; Johor Bahru; On-site; MYR 22,000 - 49,000; Part time

Job summary

Jora Malaysia is seeking a part-time Document Controller for a 6-month assignment to provide temporary support during staff leave. The role focuses on document control, filing, and timely distribution of project-related documents.

The incumbent will assist the Project Manager with progress tracking, meeting coordination, and liaising with consultants and contractors to ensure smooth project administration.

Qualifications

• Temporary support for the Document Controller function during staff leave.
• Ensure proper coordination, filing, document control, and timely distribution of project-related documents.
• Strong attention to detail and ability to manage multiple files and versions.

Responsibilities

• Maintain project filing systems for incoming and outgoing correspondence, drawings, submissions, RFI, VO, and reports.
• Maintain proper version control of drawings, technical documents, and project records.
• Distribute project documents to consultants, contractors, and internal departments in a timely manner.
• Assist the Project Manager in tracking project progress, deadlines, milestones, and work schedules.
• Coordinate project meetings, prepare minutes, and follow up on action items.
• Liaise with consultants, contractors, suppliers, and internal departments on project matters and document follow-up.
• Monitor site issues and maintain project logs and progress updates.
• Assist with procurement coordination and delivery tracking.
• Perform other project administration duties as assigned.

Skills

Document control

Project coordination

Filing systems

Meeting coordination

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Position: Document Controller – Part-Time
Duration: 6 months
Purpose:
To provide temporary support and cover the Document Controller function during staff leave, ensuring proper coordination, filing, document control, and timely distribution of project-related documents.

Job Description

Key Responsibilities

• Maintain project filing systems for incoming and outgoing correspondence, drawings, submissions, RFI, VO, and reports.
• Maintain proper version control of drawings, technical documents, and project records.
• Distribute project documents to consultants, contractors, and internal departments in a timely manner.
• Assist the Project Manager in tracking project progress, deadlines, milestones, and work schedules.
• Coordinate project meetings, prepare minutes, and follow up on action items.
• Liaise with consultants, contractors, suppliers, and internal departments on project matters and document follow-up.
• Monitor site issues and maintain project logs and progress updates.
• Assist with procurement coordination and delivery tracking.
• Perform other project administration duties as assigned.