PA (Personal assistant)

RIMEDYNE MALAYSIA SDN. BHD.; Seberang Perai; On-site; MYR 30,000 - 50,000; Full time

Job summary

RIMEDYNE MALAYSIA SDN. BHD. in Penang seeks a proactive Executive Assistant to support the management team. You will manage calendars, coordinate meetings, prepare agendas, and handle communications with internal staff and external partners.

Responsibilities include travel booking, report preparation, and confidential handling of sensitive information, with emphasis on accuracy, discretion, and professional liaison. This role requires organizational excellence and strong communication skills.

Qualifications

• Degree or higher in administrative or related field preferred.
• Excellent internal and external communication and resource coordination skills; meticulous and responsible.

Responsibilities

• Manage the manager's daily schedule, meetings, and appointments.
• Arrange meetings, prepare agendas, and send reminders.
• Coordinate internal and external appointments and handle calls and emails.
• Prepare reports, presentations, and documents; handle filing.
• Book travel and assist with travel arrangements and events.

Skills

Communication

Coordination

Education

Bachelor’s degree or above in administrative management or related field

Job description

Manage boss's daily schedule, meetings, and appointments

Arrange meetings, prepare agendas, and send reminders

Coordinate internal and external appointments

Screen calls, emails, and messages

Respond or draft replies on behalf of the manager

Liaise with clients, staff, and external parties

3. Administrative Support

Prepare reports, presentations, and documents

Handle filing (physical & digital)

4. Travel & Event Arrangements

Book flights, hotels, and transport

Assist in organizing company events or meetings

5. Personal Assistance (for PA role)

Manage confidential matters

Assist with personal scheduling

6. Confidentiality

Handle sensitive information with high discretion

Maintain professionalism at all times

Requirements

Degree or above, majoring in administrative management, business administration, secretarial studies, business English or related fields is preferred

Possessing excellent internal and external communication and resource coordination skills, being meticulous and rigorous in work, having a strong sense of responsibility, being able to endure hardships and withstand corresponding work pressure

At least 1 year of working experience in executive assistant, secretary or related positions; Those with working experience in manufacturing enterprises and familiar with the operation processes of manufacturing enterprises will be given priority