Assistant PA

GANGYAO TECHNOLOGY (MALAYSIA) SDN. BHD.; Kulai; On-site; MYR 33,000 - 60,000; Full time

Job summary

GANGYAO TECHNOLOGY (MALAYSIA) SDN. BHD. is seeking a proactive Personal Assistant/Administrative Executive to provide high-level support to management.

You will manage schedules, appointments, meetings, travel arrangements, and other related matters, ensuring timely coordination and professional handling of all requests. The role requires good communication and interpersonal skills, strict confidentiality, and the ability to handle personal correspondence and documentation.

Qualifications

• Good communication and interpersonal skills.
• Confidentiality and discretion when handling information.
• Experience in PA/Administrative roles is advantageous.

Responsibilities

• Provide administrative and coordination support to management, including schedules, appointments and meetings.
• Organise travel arrangements and related matters to ensure smooth operations.
• Handle general office administration and documentation as required.
• Communicate professionally with staff, business associates and other parties.
• Assist with personal correspondence, bill payments, bookings and related tasks when required.
• Keep management informed of upcoming commitments and follow up on relevant matters.

Skills

Communication skills

Time management

Discretion

Detail-oriented

Proactive

Education

Diploma/Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Provide administrative and coordination support to management, including managing schedules, appointments, meetings, travel arrangements, and other related matters.

Assist with general office administration, documentation, and other administrative tasks when required.

Maintain strict confidentiality and communicate professionally with management, staff, business associates, and other relevant parties.

Assist with personal correspondence, bill payments, bookings, and other administrative matters related to personal affairs when required.

Keep management informed of upcoming appointments, commitments, and responsibilities, and follow up on relevant matters accordingly.

Assist with special assignments, ad-hoc tasks, and other matters as required by management.

Perform any other duties assigned by management from time to time.

Requirements

Female candidates are preferred.

Able to speak and understand Mandarin.

Diploma/Degree in Business Administration, Management, or a related field.

Previous experience in a PA, Personal Assistant, Administrative Executive, or similar role is an advantage.

Good communication and interpersonal skills.

Good organisational and time management skills.

Proficient in Microsoft Office (Word, Excel, PowerPoint).

Able to handle confidential and sensitive information with discretion.

Responsible, proactive, detail-oriented, and able to work independently.

Willing to assist with ad-hoc tasks and matters assigned by management.

Possess a valid driving licence and be willing to travel when required.