PA TO DIRECTOR

Sannis Frozen Product (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

Sannis Frozen Product (M) Sdn Bhd is seeking a proactive Personal Assistant/Executive Assistant to support the Sales Director in Kuala Lumpur. You will manage the Director’s calendar and travel, gatekeep communications, prepare meeting materials, and maintain CRM data.

The role requires 3–5 years of PA/EA experience, excellent organizational and time-management skills, strong English communication, and discretion.

Qualifications

• Experience of 3–5 years as PA or EA supporting C-suite executives.
• Excellent organizational, time-management, and multi-tasking abilities.
• Proficiency in written and spoken English; fluency in a Chinese dialect is a strong advantage.
• Tech-savvy with Microsoft Office 365 (Word, Excel, PowerPoint) and Google Workspace.
• Discretion in handling confidential and sensitive corporate data.
• Diploma in Business Administration, Secretarial Studies, or related field.

Responsibilities

• Calendar & Travel: Full management of the Sales Director’s schedule and business trips.
• Gatekeeping: Filter incoming calls, emails, and visitor requests, ensuring only priority matters reach the Director.
• Meeting Support: Prepare agendas, compile briefings, and take accurate minutes during meetings.
• CRM & Reporting: Keeping lead data fresh and generating performance reports.
• Active Follow-ups: Proactively calling prospects, qualifying leads, and chasing stalled sales or payments.
• Internal Liaison: Bridging the gap between Sales, Accounts, and Operations.
• Event & Exhibition Management: Booth coordination and organizer point-of-contact for trade fairs and exhibitions.
• Ad-Hoc Requirements: Project assistance for corporate projects, company events, and preliminary market research.

Skills

Organizational skills

Time management

Multitasking

Communication skills

English proficiency

Chinese dialect fluency (advantage)

Microsoft Office 365

Google Workspace

Discretion

Education

Diploma in Business Administration, Secretarial Studies, or related field

Tools

Microsoft Office 365

Google Workspace

Job description

Calendar & Travel: Full management of the Sales Director’s schedule and business trips.

Gatekeeping: Filter incoming calls, emails, and visitor requests, ensuring only priority matters reach the Director.

Meeting Support: Prepare agendas, compile briefings, and take accurate minutes during meetings.

CRM & Reporting: Keeping lead data fresh and generating performance reports.

Active Follow-ups: Proactively calling prospects, qualifying leads, and chasing "stalled" sales or payments.

Internal Liaison: Bridging the gap between Sales, Accounts, and Operations.

3. Event & Exhibition Management

Booth Coordination: End-to-end management of event booth bookings and technical requirements.

Organizer Point-of-Contact: Solving all logistics issues related to trade fairs and exhibitions.

4. Ad-Hoc Requirements

Project Assistance: Support ad-hoc corporate projects, company events, and preliminary market research.

Key Requirements:

Experience: Minimum of 3–5 years of experience as a PA or Executive Assistant supporting C-suite executives.

Skills: Exceptional organizational, time-management, and multi-tasking abilities.

Communication: Proficiency in written and spoken English; fluency in Chinese dialect is a strong advantage.

Tech-Savvy: Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and Google Workspace.

Discretion: Proven ability to handle highly confidential and sensitive corporate data.

Education: Diploma in Business Administration, Secretarial Studies, or a related field.