Admin cum Personal Assistant

Shogime Trading Sdn. Bhd.; George Town; On-site; MYR 40,000 - 60,000; Full time

Job summary

Shogime Trading Sdn. Bhd. in Penang seeks an administrative and personal assistant to support management, manage schedules, meetings, travel arrangements and daily office operations with discretion.

The role involves handling emails and calls, preparing documents and presentations, liaising with internal teams and external partners, and maintaining filing systems. A Diploma/Degree in Business Administration or related field is required; proficiency in Microsoft Office / Google Workspace and

Qualifications

• Diploma/Degree in Business Administration or related field.

Responsibilities

• Provide administrative and personal assistance to management.
• Manage schedules, appointments, meetings and daily arrangements.
• Handle emails, calls, correspondence and general office communication.
• Prepare documents, reports, presentations and other administrative materials.
• Maintain proper filing and organization of company documents and records.
• Coordinate meetings, follow-ups and tasks assigned by management.
• Assist in arranging travel, appointments and other personal matters when required.
• Liaise with internal teams, clients, suppliers and external parties when necessary.
• Monitor and follow up on important tasks, deadlines and appointments.
• Perform other ad-hoc administrative and personal duties as assigned by management.

Job description

Provide administrative and personal assistance to management.

Manage schedules, appointments, meetings and daily arrangements.

Handle emails, calls, correspondence and general office communication.

Prepare documents, reports, presentations and other administrative materials.

Maintain proper filing and organization of company documents and records.

Coordinate meetings, follow-ups and tasks assigned by management.

Assist in arranging travel, appointments and other personal matters when required.

Liaise with internal teams, clients, suppliers and external parties when necessary.

Monitor and follow up on important tasks, deadlines and appointments.

Perform other ad-hoc administrative and personal duties as assigned by management.

Job Requirements

Diploma/Degree in Business Administration, Management or a related field.

Previous experience in administration, personal assistant or similar role is an advantage.

Good communication and interpersonal skills.

Well-organized, responsible and able to manage multiple tasks.

Proficient in Microsoft Office / Google Workspace.

Able to maintain confidentiality and handle sensitive information professionally.

Able to work independently with minimal supervision.

Good time management and attention to detail.

Possess own transport is an advantage.