Admin Assistant

KINGDOM BSL TECHNOLOGY SDN. BHD.; Batu Kawan; On-site; MYR 20,000 - 36,000; Full time

Job summary

Kingdom BSL Technology Sdn. Bhd. seeks an organized administrative assistant to provide general support, manage calendars, and prepare documents. You will handle calls, emails, and visitor reception while coordinating with internal teams and external stakeholders.

The role requires strong multitasking, attention to detail, and proficiency in Microsoft Office and CRM systems. Mandarin language skills are preferred for liaising with Mandarin-speaking counterparts and ensuring smooth operations.

Qualifications

• Strong multitasking and organizational skills.
• Excellent verbal and written communication abilities.
• Proficient with Microsoft Office (Excel, Word, PowerPoint) and CRM software.
• High attention to detail for data entry and document preparation.
• Typically 1–2 years in administration or customer service.
• Mandarin preferred to liaise with Mandarin-speaking counterparts.

Responsibilities

• Provide general administrative and clerical support.
• Answer and direct phone calls, emails, and other correspondence.
• Manage calendars, schedule appointments, meetings, and travel arrangements.
• Prepare, edit, and file documents, reports, and presentations.
• Maintain and organize filing systems (physical and electronic).
• Handle data entry and ensure records are accurate and up to date.
• Order and manage office supplies and equipment.
• Receive and assist visitors professionally.
• Liaise with internal departments, clients, vendors and external stakeholders.
• Support HR functions such as onboarding, training, and records maintenance.
• Ensure office operations run efficiently and comply with policies.
• Perform reception duties and direct visitors to appropriate departments.
• Oversee cleaning staff and service providers for premises maintenance.

Skills

Organization

Communication

Microsoft Office

CRM software

Accuracy

Experience

Tools

Microsoft Office

CRM software

Job description

Provide general administrative and clerical support.

Answer and direct phone calls, emails, and other correspondence.

Manage calendars, schedule appointments, meetings, and travel arrangements.

Prepare, edit, and file documents, reports, and presentations.

Maintain and organize physical and electronic filing systems.

Handle data entry and ensure records are accurate and up to date.

Order and manage office supplies and equipment.

Receive and assist visitors in a professional manner.

Liaise with internal departments, clients, vendors, and external stakeholders.

Support HR functions such as maintaining employee records, onboarding, training, safety and others administration (where applicable).

Ensure office operations run efficiently and comply with company policies.

Handle reception duties, including welcoming and assisting customers, visitors, and other external parties.

Attend to incoming enquiries and direct visitors to the appropriate department or personnel.

Manage, supervise, and liaise with cleaning staff/service providers to ensure proper cleaning and maintenance of the premises.

Perform other administrative duties assigned by management.

Required Skills and Qualifications

Organization: Strong multitasking skills to handle multiple projects simultaneously.

Communication: Excellent verbal and written skills for customer interaction.

Software Proficiency: Experience with Microsoft Office (Excel, Word, Power Point) and CRM software.

Accuracy: High attention to detail for data entry and document preparation.

Experience: Generally, requires 1-2 years in administration or customer service.

Language:

Mandarin (Preferred) to liaise with Mandarin speaking counterparts