Operations Executive / Coordinator

TLS International; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

TLS International is seeking a capable Operations/School Administrator to support day-to-day operations, facilities, vendors and events. The role ensures procedures and standards are followed while assisting both teaching and non-teaching staff.

Candidates should bring 2–3 years of relevant experience, strong organisational skills and proficiency in Microsoft Office and Google Workspace. Flexibility for after-hours work during events or emergencies is expected.

Qualifications

• Degree / Diploma in Management, Operations, Education Administration or a related field.
• Minimum 2–3 years of relevant experience in operations, administration or school administration.
• Experience in an international school or educational environment will be an advantage.
• Strong organisational and coordination skills.
• Good written and verbal communication skills in English.
• Proficient in Microsoft Office, Google Workspace and administrative systems.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently as well as part of a team.
• Willingness to work beyond normal hours when required for school events or operational emergencies.

Responsibilities

• Oversee and coordinate the daily operational activities of the school
• Ensure classrooms, common areas, facilities and school premises are properly maintained and coordinate maintenance, repairs, cleaning, security and other operational requirements
• Monitor school supplies, equipment and inventory
• Maintain accurate operational records, documents and reports
• Liaise with contractors, suppliers and service providers and monitor supplier performance, service quality and delivery schedules
• Provide operational support to teaching and non-teaching staff and coordinate staff requirements relating to facilities, equipment and resources
• Assist in planning and coordinating school events, functions, meetings and activities
• Assist in ensuring the school premises are safe, clean and properly maintained and report safety hazards, incidents or operational concerns to management promptly
• Coordinate school transportation and other logistical arrangements when required

Skills

Operations coordination

Organisational skills

Communication skills (English)

Multitasking

Teamwork

Willingness to work after hours

Independent work

Education

Degree / Diploma in Management or Operations or Education Administration

Tools

Microsoft Office

Google Workspace

Job description

This position is responsible for supporting the smooth and efficient day-to-day operations of the school. The role involves coordinating administrative activities, facilities, vendors, school events, staff support, student-related operations, and ensuring that school procedures and operational standards are properly followed.

Key responsibilities

• Oversee and coordinate the daily operational activities of the school
• Ensure classrooms, common areas, facilities and school premises are properly maintained and coordinate maintenance, repairs, cleaning, security and other operational requirements
• Monitor school supplies, equipment and inventory
• Maintain accurate operational records, documents and reports
• Liaise with contractors, suppliers and service providers and monitor supplier performance, service quality and delivery schedules
• Provide operational support to teaching and non-teaching staff and coordinate staff requirements relating to facilities, equipment and resources
• Assist in planning and coordinating school events, functions, meetings and activities
• Assist in ensuring the school premises are safe, clean and properly maintained and report safety hazards, incidents or operational concerns to management promptly
• Coordinate school transportation and other logistical arrangements when required

About you

• Degree / Diploma in Management, Operations, Education Administration or a related field
• Minimum 2–3 years of relevant experience in operations, administration or school administration
• Experience in an international school or educational environment will be an advantage
• Strong organisational and coordination skills
• Good written and verbal communication skills in English
• Proficient in Microsoft Office, Google Workspace and administrative systems
• Ability to manage multiple tasks and meet deadlines
• Ability to work independently as well as part of a team
• Willingness to work beyond normal hours when required for school events or operational emergencies

TLS International is an established school endorsed by the Malaysian Ministry of Education. Since its inception in 1999, TLS has upheld an enviable reputation in the field of English Language Studies, catering for every group ranging from primary to teens and adults.

Our school offers a comprehensive curriculum that focuses on academic excellence, social responsibility, and global citizenship. We offer extracurricular activities, such as sports, music, and art, to further enrich the learning experience.