Executive - Faculty Office

Taylor's Education Group; Subang Jaya; Presencial; MYR 45 000 - 78 000; Tempo integral

Resumo da oferta

Taylor's Education Group is seeking an Executive to support day-to-day operations across faculty and programmes. The role involves organizing files, coordinating meetings, and preparing materials, with duties spanning internal and external communications.

You will also assist with accreditation processes and auditing activities, ensuring confidentiality and efficient administrative workflows. The ideal candidate holds a degree and has at least 2 years of experience in an educational setting,

Qualificações

• Degree in any field.
• At least 2 years of working experience, preferably in an educational institution.
• Time management and strong written and oral language proficiency.
• Results oriented with strong operational and administrative skills.
• Computer savvy and proficient with office software.

Responsabilidades

• Assist with day-to-day operations of the faculty/programme(s).
• Organise and maintain files and records in the system.
• Coordinate and execute administrative functions for efficient office operation.
• Schedule periodical meetings and coordinate faculty/school events.
• Take meeting minutes and liaise with internal and external stakeholders.
• Assist with administrative arrangements for accreditation activities and audits.
• Provide support to Head of Schools and Programme Directors on related matters.
• Arrange resource bookings, venues, transport, and supplier logistics.
• Ensure confidentiality and proper documentation of records.

Conhecimentos

Time management

Written and oral language proficiency

Results oriented

Strong operational and administrative

Computer savvy

Formação académica

Degree in any field

Descrição da oferta de emprego

The Executive supports day-to-day operations of the faculty / programme(s), organise and maintain files and records in the system. The role involves coordinating and executing various administrative functions to ensure the efficient operation of the office and effective communication with internal and external stakeholders. This position is also responsible for scheduling periodical meetings, coordinating faculty/school’s events and taking meeting minutes.

KEY RESULT AREAS / RESPONSIBILITIES

Assist with system support and setup, such as Lecture Profile, as required.

Assist in scheduling meetings and preparing meeting materials, including agendas, meeting papers, venue bookings, and logistical arrangements.

Assist in coordinating moderation documents, including uploading sample answer scripts and arranging result moderation meetings.

Support the organisation of faculty/school activities, ceremonies, events, projects, and partner university transfer briefings.

Assist in compiling information and coordinating teaching workload planning.

Liaise with relevant departments to facilitate the smooth coordination of administrative activities.

Maintain and update online and physical filing systems, ensuring proper documentation and confidentiality of records.

Provide administrative support to the Head of Schools and Programme Directors on programme-related matters and documentation.

Assist with administrative arrangements for External Examiners, Adjunct Lecturers, and Visiting Lecturers, including appointment documentation and related correspondence.

Assist in preparing documents and coordinating administrative requirements for accreditation activities and internal and external audits.

Assist with resource bookings, accommodation, and transportation arrangements for external stakeholders.

Perform other administrative duties as assigned and follow up on outstanding tasks with relevant personnel.

JOB SPECIFICATIONS

MINIMUM ACADEMIC / PROFESSIONAL QUALIFICATION

Degree in any field.

RELATED EXPERIENCE

At least 2 years of working experience, preferably in an educational institution.

Time management

Written and oral language proficiency

Results oriented

Strong operational and administrative skills

Computer savvy

COMPETENCIES (BEHAVIOURAL)

Dedicated and trustworthy

Strong sense of responsibility

Works with integrity

Upholds organisational values

Result oriented with a drive to succeed and achieve goals

Flexible and adaptable

Good team player

TAYLOR'S EDUCATION GROUP is one of the largest private education groups in Malaysia, with over 22,000 students. With an unsurpassed track record built up over the last six decades, Taylor’s has earned a reputation as the leading private educational provider in Malaysia and offers a wide breadth of education, from pre-school to postgraduate courses.

We have also received a number of people’s choice awards over the last decade, as well as numerous recognitions from professional bodies around the world.

Our core purpose is to educate the youth of the world to take their productive place as leaders in the global community.

TAYLOR'S EDUCATION GROUP is one of the largest private education groups in Malaysia, with over 22,000 students. With an unsurpassed track record built up over the last six decades, Taylor’s has earned a reputation as the leading private educational provider in Malaysia and offers a wide breadth of education, from pre-school to postgraduate courses.

We have also received a number of people’s choice awards over the last decade, as well as numerous recognitions from professional bodies around the world.

Our core purpose is to educate the youth of the world to take their productive place as leaders in the global community.