Executive Assistant to Principal

Global Indian International School; Kuala Lumpur; On-site; MYR 40,000 - 67,000; Full time

Job summary

Global Indian International School – Malaysia Campus in Kuala Lumpur is seeking an experienced Executive Assistant to provide high-level administrative, operational, and confidential support to the School Management team, ensuring smooth day-to-day operations.

You will manage calendars and travel for senior leaders, prepare memorandums, MIS reports, and meeting minutes, coordinate with staff, parents, and students, and assist HR and admissions on ad-hoc projects.

Qualifications

• Diploma/degree in Business Administration or related field.
• Strong English written and verbal communication.
• Requires 3–5 years of secretarial experience in a corporate or educational environment.
• Proficiency with Microsoft Office or Google Workspace.

Responsibilities

• Provide high-level administrative and confidential support to School Management.
• Manage daily schedules, travel, meetings; prepare minutes and reports.
• Coordinate stakeholder communications with parents, staff, and students.
• Support Admissions and HR and cover front desk when needed.

Skills

English communication

Calendar management

Office productivity

Confidentiality

Education

Diploma/degree in Business Administration or related field

Tools

Microsoft Office Suite

Google Workspace

Job description

Provide high-level administrative, operational, and confidential support to the School Management team to ensure smooth day-to-day operations.

Key Responsibilities

Executive Assistance & Calendar Management

Oversee daily schedules, travel arrangements, and meeting logistics for School Management.

Handle confidential files, record-keeping, and data collation.

Prepare and distribute memorandums, reports, presentations, and meeting minutes.

Prepare weekly, monthly, and annual MIS reporting.

Stakeholder Engagement & Communication

Act as a central liaison between leadership, staff, parents, and students.

Send key updates to parents regarding school calendars, examinations, and events.

Register guests and parents for campus events.

Operational & HR Support

Assist the Admissions and HR departments with an engagement initiatives and ad-hoc projects.

Provide Front Office reception coverage when required.

Collaborate across departments to organize internal and external school activities.

About you

Diploma/degree in Business Administration, Office Management, or a related field.

Strong knowledge of office productivity tools (Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, or Google Workspace).

Excellent written and verbal English communication skills

Requires minimum 3 to 5 years of secretarial experience in a corporate or educational environment

Global Indian International School is the winner of 31 international awards for education excellence. In line with our continued growth and expansion plans, we seek dedicated individuals to fill the following positions at our Malaysia Campus: