Operations & Administration Executive

AIG GLASS SDN BHD; Klang City, Port Klang; On-site; MYR 48,000 - 72,000; Full time

Job summary

AIG GLASS SDN BHD is seeking an Operations & Administration Executive to join our Klang office. The role spans operations, freight coordination, administration, ERP transactions, purchasing support and basic finance tasks.

You will support AP/AR, manage invoices and records, handle office administration, HR onboarding, attendance records, and ISO/compliance documentation. English is required; Mandarin is a plus in a fast-paced, multi-functional environment.

Qualifications

• Diploma or degree in Business Administration, Operations Management, Logistics, Supply Chain, Accounting, or related fields.
• Minimum 3 years of relevant working experience.
• Experience with freight forwarding or shipping documentation is highly desirable.
• Proficient in Microsoft Office applications.
• Good organizational skills and attention to detail.

Responsibilities

• Support Accounts Payable (AP) and Accounts Receivable (AR) administration
• Coordinate payment documentation and supplier invoices
• Maintain proper filing of invoices, receipts, and financial records
• Assist with reconciliation and finance-related administrative tasks
• Manage daily office administration and documentation
• Maintain company records, filing systems, and document control
• Coordinate office supplies, service providers, and general office requirements
• Handle correspondence, courier arrangements, and administrative matters
• Assist with employee onboarding and personnel documentation
• Maintain attendance, leave, and employee records
• Support statutory and compliance documentation requirements
• Coordinate audit and ISO-related documentation when required

Skills

Organizational skills

English communication

Mandarin beneficial

Microsoft Office proficiency

Education

Diploma or Degree in Business Administration, Operations Management, Logistics, Supply Chain, Accounting, or related fields

Tools

ERP software

Freight forwarding docs

Office Suite

Job description

About the Role

We are a growing international manufacturing and trading company seeking a proactive and detail-oriented Operations & Administration Executive to join our Klang office.

This role is ideal for someone who enjoys working across multiple functions including operations, freight coordination, administration, ERP transactions, purchasing support, and basic finance administration. You will play a key role in ensuring the smooth day-to-day operation of the business.

Key Responsibilities

Accounts & Finance Administration

Support Accounts Payable (AP) and Accounts Receivable (AR) administration

Coordinate payment documentation and supplier invoices

Maintain proper filing of invoices, receipts, and financial records

Assist with reconciliation and finance-related administrative tasks

Administration & Office Management

Manage daily office administration and documentation

Maintain company records, filing systems, and document control

Coordinate office supplies, service providers, and general office requirements

Handle correspondence, courier arrangements, and administrative matters

HR & Compliance Support

Assist with employee onboarding and personnel documentation

Maintain attendance, leave, and employee records

Support statutory and compliance documentation requirements

Coordinate audit and ISO-related documentation when required

Requirements

Diploma or Degree in Business Administration, Operations Management, Logistics, Supply Chain, Accounting, or related fields

Minimum 3 years of relevant working experience

Experience with freight forwarding or shipping documentation is highly desirable

Good organizational skills and attention to detail

Able to manage multiple tasks and priorities effectively

Proficient in Microsoft Office applications

Good communication skills in English; Mandarin is an added advantage

If you enjoy working in a fast-paced environment and want a role with broad business exposure, we would love to hear from you.