Operation & Logistics Admin Assistant

Private Advertiser; Johor Bahru; On-site; MYR 30,000 - 42,000; Full time

Job summary

Private Advertiser in Malaysia is seeking a Logistics Assistant to support daily logistics operations, coordinate shipments with customers, transporters and internal teams, and monitor status to provide timely updates.

Fresh graduates are welcome. A Diploma in Logistics or Business Administration is preferred; basic knowledge of shipping documentation, MS Office skills, and good communication are required to learn quickly and work independently in a fast-paced environment.

Qualifications

• Diploma in Logistics or related field preferred.
• Fresh graduates welcome to apply.
• Experience in logistics, ocean freight, or imports/exports is a plus.
• Basic knowledge of shipping documentation is advantageous.
• Strong communication and coordination skills are essential.
• Computer literacy with MS Office familiarity required.
• Demonstrates responsibility, eagerness to learn and ability to work independently.
• Able to thrive in a fast-paced environment.

Responsibilities

• Assist in daily logistics and operation arrangements
• Coordinate and follow up on shipments with customers, transporters, agents and internal departments
• Monitor shipment status and provide timely updates
• Prepare and maintain shipping, transport and operational documents
• Assist with data entry, filing and general administrative duties
• Follow up on POD, DO and other supporting documents
• Assist in handling ocean freight / sea freight import and export shipments when required
• Liaise with shipping lines, forwarders or agents on shipment arrangements and documentation
• Perform other operational and administrative duties assigned by the Manager

Skills

Communication

Coordination

MS Office

Independence

Education

Diploma in Logistics

Diploma in Business Administration

Job description

Key responsibilities

Assist in daily logistics and operation arrangements

Coordinate and follow up on shipments with customers, transporters, agents and internal departments

Monitor shipment status and provide timely updates

Prepare and maintain shipping, transport and operational documents

Assist with data entry, filing and general administrative duties

Follow up on POD, DO and other supporting documents

Assist in handling ocean freight / sea freight import and export shipments when required

Liaise with shipping lines, forwarders or agents on shipment arrangements and documentation

Perform other operational and administrative duties assigned by the Manager

About you

SPM / Diploma in Logistics, Business Administration or related field

Fresh graduates are welcome to apply

Experience in logistics, ocean freight or import/export shipments is an added advantage

Basic knowledge of shipping documentation is an advantage

Good communication and coordination skills

Computer literate and familiar with Microsoft Office

Responsible, willing to learn and able to work independently

Able to work in a fast-paced environment