Operations Executive

Malee Dmc Sdn Bhd; Kuala Lumpur; Vor Ort; MYR 56.000 - 78.000; Vollzeit

Zusammenfassung

Malee Dmc Sdn Bhd is seeking an experienced Operations Executive for our Kuala Lumpur Sentral office. You will support administrative and operational functions, coordinate between departments, and contribute to overall efficiency.

You will manage scheduling, correspondence, records, and vendor relationships while assisting senior staff and ensuring compliance with company policies. Kuala Lumpur residency is required for this role.

Qualifikationen

• Experience as Administrative Assistant or Operations Executive in a professional office environment.
• Excellent organisational skills to manage multiple tasks and priorities.
• Strong written and verbal communication in English and Chinese; Malay knowledge advantageous.
• Proficiency in Microsoft Word, Excel and Outlook.
• Ability to work independently and as part of a team; initiative and problem solving.
• Attention to detail and commitment to accuracy and quality.
• Professional demeanour with customer service orientation.
• Confidential handling of sensitive information.
• Familiarity with office management systems and tools.
• Knowledge of Malaysian office practices and corporate culture is beneficial.

Aufgaben

• Manage and coordinate administrative tasks including scheduling, correspondence, document preparation, and filing systems.
• Provide comprehensive support to senior staff and department heads, including diary management and meeting coordination.
• Maintain accurate records and databases, ensuring documentation is organised and accessible.
• Coordinate office operations including supplies ordering, inventory management, and vendor relationships.
• Organise and facilitate meetings, conferences, and events, including agendas and minutes.
• Handle telephone and email communications professionally, directing enquiries to appropriate departments.
• Monitor office systems and facilities and raise issues with management as needed.
• Support financial administration tasks such as processing invoices, expense claims, and travel arrangements.
• Ensure compliance with company policies and procedures across operational matters.
• Liaise with external stakeholders and service providers to resolve issues.

Kenntnisse

Administrative experience

Organisational skills

Communication skills

MS Office

Diary management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Jobbeschreibung

About the role

We are seeking an experienced Operations Executive to join our team at our Kuala Lumpur Sentral office. In this role, you will be the backbone of our administrative and operational functions, ensuring that our office runs smoothly and efficiently. As an Operations Executive, you will play a crucial part in supporting the organisation's strategic objectives by managing day-to-day administrative tasks, coordinating between departments, and maintaining operational excellence. This is a key position that requires someone who can manage multiple priorities, take initiative, and provide reliable support to the entire team.

Key responsibilities

• Manage and coordinate administrative tasks including scheduling, correspondence, document preparation, and filing systems
• Provide comprehensive support to senior staff and department heads, including diary management and meeting coordination
• Maintain accurate records and databases, ensuring all documentation is organised and easily accessible
• Coordinate office operations including supplies ordering, inventory management, and vendor relationships
• Organise and facilitate meetings, conferences, and events, including preparing agendas and taking minutes
• Handle telephone and email communications professionally, directing enquiries to appropriate departments
• Monitor office systems and facilities to ensure they are functioning effectively and raising issues with management when necessary
• Support financial administration tasks such as processing invoices, expense claims, and travel arrangements
• Ensure compliance with company policies and procedures across all operational matters
• Liaise with external stakeholders and service providers to resolve operational issues

What we're looking for

• Proven experience as an Administrative Assistant, Operations Executive or similar administrative role in a professional office environment
• Excellent organisational skills with the ability to manage multiple tasks and priorities effectively
• Strong written and verbal communication skills in English, Chinese with proficiency in Malay being advantageous
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook
• Demonstrated ability to work independently and as part of a team, showing initiative and problem-solving capability
• Strong attention to detail with a commitment to accuracy and quality in all work
• Professional demeanour with excellent customer service skills
• Ability to maintain confidentiality and handle sensitive information appropriately
• Familiarity with office management systems and tools
• Knowledge of Malaysian office practices and corporate culture would be beneficial