Operations & Admin Lead for Tech VC Firm

Kairous Capital Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

Kairous Capital Sdn Bhd is seeking a proactive Office Administrator to manage day-to-day operations, support Partners, and coordinate HR, finance, and facilities. The role involves handling travel arrangements, document filing, event support, and vendor coordination in a fast-paced regional investment firm with offices in Malaysia, Hong Kong, and Shanghai.

The ideal candidate will have strong organization, multilingual communication skills (English, Mandarin, Malay), and proficiency in MS Excel,

Qualifications

• Experience in general office operations and administrative duties.
• Strong communication and interpersonal skills.
• Proficiency in Excel and basic data handling.

Responsibilities

• Monitor and replenish office supplies, cleaning kits, and pantry items.
• Handle renewal of office-related licenses and permits.
• Coordinate and print name cards for staff; book travel for staff.
• Act as Personal Assistant to Partners, including scheduling and correspondence.
• Assist in planning internal company events and liaise with vendors.
• Maintain office keys and building access; coordinate printer maintenance and invoicing.
• Organise scanned letters and documents for the Hong Kong office.
• Submit HRDF training applications and support HR tasks.
• Assist with non-confidential HR-related administrative work.

Skills

Office management

Administrative support

MS Excel

Multilingual communication

Tools

MS Excel

Job description

Kairous Capital Sdn Bhd is seeking a proactive Office Administrator to manage day-to-day operations, support Partners, and coordinate HR, finance, and facilities. The role involves handling travel arrangements, document filing, event support, and vendor coordination in a fast-paced regional investment firm with offices in Malaysia, Hong Kong, and Shanghai.

The ideal candidate will have strong organization, multilingual communication skills (English, Mandarin, Malay), and proficiency in MS Excel,