HR & Admin Operations Coordinator

JF Talent Consulting Group (Global); Kuala Lumpur; On-site; Full time

Job description

Our client is a regulated entity with ASIC (AU) and VFSC (Vanuatu) licenses. The headquarter in Australia since 2011 with international offices and 200 professional team across the regions. They offer a variety of CFDs across different asset classes (FX, Crypto, Indices, and Commodities) to help clients diversify their portfolios and seize opportunities in global markets.

They are looking for a for a detail-oriented and organized Admin Assistant to support daily administrative and office operations. This role will be responsible for handling documentation, coordination, record management, and general administrative duties to ensure smooth office operations.

Key Responsibilities:

• Provide general administrative support to the company
• Prepare, maintain, and update company records, files, and documentation
• Handle data entry and ensure accuracy of information in company systems
• Manage incoming and outgoing correspondence, emails, and courier arrangements
• Coordinate meetings, appointments, and schedule arrangements
• Assist in preparing reports, presentations, and business documents
• Maintain proper filing systems and ensure documents are organized and easily accessible
• Liaise with internal departments, vendors, suppliers, and external parties when required
• Monitor and manage office supplies, stationery, and pantry inventory
• Assist with travel arrangements, accommodation bookings, and logistics coordination when required
• Support invoice processing, document verification, and administrative follow up
• Perform general office administration and ad-hoc tasks assigned by management
• Meal & Travel allowance: MYR 300 / month

Requirements

• 1 to 3 years of admin working experience (fresh graduates are welcome to apply)
• Good organizational and time management skills
• Strong attention to detail and accuracy
• Able to handle confidential information with discretion
• Good communication skills in both English and Mandarin
• Proficient in Microsoft Office (Word, Excel, PowerPoint)