Human Resources Generalist

XTransfer; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

XTransfer in Malaysia is seeking a proactive Admin professional to support our FinTech office operations. The role covers daily administration, facilities, asset management, employee activities, and ownership of office projects.

The ideal candidate is organized, detail-oriented, and comfortable taking initiative. Proficiency in Bahasa and English is required, with Chinese as a plus. Growth opportunities exist as the business expands.

Qualifications

• Relevant experience in office administration, HR coordination, or people operations.
• Proficiency in Bahasa and English; Chinese language skills are a plus.

Responsibilities

• Coordinate daily office operations, including supplies, facilities, equipment, and maintenance.
• Coordinate employee documentation, workstation readiness, access arrangements, equipment handover and return, and relevant checklists with HR, IT, and line managers.
• Maintain attendance and leave records, follow up on missing information and approvals, and provide inputs to HR or payroll.
• Coordinate logistics for team events, employee engagement initiatives, and company events.
• Liaise with office and employee service providers, track service delivery, and follow up on invoices and payments.
• Serve as the first point of contact for routine questions about office services, onboarding and offboarding procedures, attendance, leave, and employee processes.

Skills

Office administration

HR coordination

People operations

Multitasking

Communication

Tools

MS Office

Job description

We are looking for a proactive, hands-on and high-potential Admin professional to join our growing FinTech team in Malaysia.

This role will be responsible for supporting daily office operations, facilities, asset management, employee activities and office-related projects. We are looking for someone who is organized, detail-oriented, proactive and willing to take ownership, with the potential to grow alongside the business.

Key Responsibilities

• Office Administration: Coordinate daily office operations, including supplies, facilities, equipment, and maintenance, to keep the workplace running smoothly.
• Onboarding and Offboarding Coordination: Coordinate employee documentation, workstation readiness, access arrangements, equipment handover and return, and relevant checklists with HR, IT, and line managers.
• Attendance and Leave Administration: Maintain accurate attendance and leave records, follow up on missing information and pending approvals, and provide relevant inputs to HR or payroll in line with company policies and local requirements.
• Employee Events: Coordinate the logistics and execution of team activities, employee engagement initiatives, and company events, including scheduling, venues, materials, and on-site support.
• Vendor Coordination: Liaise with office and employee service providers, coordinate service delivery, track service quality, and follow up on invoices and payment requests.
• Employee Inquiries: Serve as the first point of contact for routine questions about office services, onboarding and offboarding procedures, attendance, leave, and employee processes. Resolve standard inquiries and escalated complex or sensitive matters to the appropriate team.

Requirements

• Relevant experience in office administration, HR coordination, or people operations.
• Proficiency in Bahasa and English; Chinese language skills are a plus.
• Strong organizational and communication skills, with the ability to manage multiple tasks and follow through.
• A service-oriented approach, attention to detail, and discretion when handling employee information.
• Proficiency in common office tools; experience with HR or attendance systems is preferred.

What We Offer

• Opportunity to join a fast-growing FinTech company
• Exposure to a wide range of office administration and business projects
• A young, energetic and open-minded working environment
• Opportunities to take ownership and grow with the business