Bilingual Office Admin & Facilities Coordinator

Core Fusion Sdn Bhd; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

Core Fusion Sdn Bhd is seeking an Administration Executive to support daily office operations in Kuala Lumpur. The role involves updating records, coordinating onboarding/offboarding emails, and managing supplier invoices and office expenses.

The candidate should be detail-oriented, possess strong organization and multitasking abilities, and communicate effectively with diverse stakeholders in Mandarin, Bahasa Melayu, and English.

Qualifications

• Diploma or higher qualification in any field.
• Fresh graduates are encouraged to apply.
• Basic knowledge of office management systems and procedures.
• Strong time management skills with the ability to multitask and prioritize.
• Detail-oriented with good problem-solving skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Self-motivated and able to work independently.
• Outgoing, proactive, and able to communicate effectively with different stakeholders.
• Good command of Mandarin, Bahasa Melayu and English.
• Able to start immediately is preferred.

Responsibilities

• Update company listings and records regularly.
• Manage onboarding and offboarding email accounts for staff.
• Handle monthly office bill payments (e.g., utilities, internet, rental, cleaning services).
• Coordinate office cleaning schedules and liaise with person-in-charge across multiple offices.
• Oversee pantry supplies and purchase office essentials (stationery, toiletries, etc.).
• Manage building access cards, season parking applications, and asset records.
• Apply for building-related permits (renovation, lift usage, loading bay, etc.).
• Coordinate office maintenance (air-conditioning, plumbing, lighting, digital locks, etc.).
• Handle tenancy matters including renewals and terminations.
• Assist in new office setup and renovation coordination.

Skills

Office administration

Time management

Multitasking

Detail-oriented

Microsoft Office

Communication skills

Bilingual English/Malay/Chinese

Education

Diploma or higher qualification

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Core Fusion Sdn Bhd is seeking an Administration Executive to support daily office operations in Kuala Lumpur. The role involves updating records, coordinating onboarding/offboarding emails, and managing supplier invoices and office expenses.

The candidate should be detail-oriented, possess strong organization and multitasking abilities, and communicate effectively with diverse stakeholders in Mandarin, Bahasa Melayu, and English.