Receptionist & Office Administrator (PA Support)

Randstad Malaysia; Kuala Lumpur; Presencial; MYR 39.000 - 67.000; Jornada completa

Descripción de la vacante

Randstad Malaysia is seeking a capable front-of-house and office administrator in Kuala Lumpur. You will serve as the primary brand ambassador at reception, manage hospitality, and provide high-level Personal Assistant support for the senior leadership team.

You will coordinate travel, calendar management, meetings, and document preparation while maintaining strict confidentiality and ensuring smooth office operations across IT, maintenance, and vendor services.

Responsabilidades

• Act as the primary ambassador at reception, delivering a warm, polished greeting to visiting clients and coordinating hospitality refreshments.
• Handling inbound telephone calls, general email inquiries, meeting room reservations, and incoming/outgoing courier deliveries.
• Delivering day-to-day Personal Assistant support to senior management and advisors, covering calendar management, meeting coordination, and travel itineraries.
• Assisting leadership with the formatting and preparation of client documents, presentations, and business reports under strict confidentiality.
• Managing overall office administration and facilities, including office supplies, vendor relationships (IT support, maintenance, cleaning), and operational expense monitoring.
• Assisting with employee onboarding arrangements, corporate functions, and digital/physical document filing.

Educación

Bachelor Degree

Descripción del empleo

About the company

Our client is a leading international wealth management and financial advisory firm dedicated to advising globally mobile clients across Asia. Based in a modern corporate office in Kuala Lumpur, the firm has built a reputation for operational excellence and high-touch advisory services. They offer an international, dynamic working environment with strong business momentum and meaningful opportunities for long-term career progression.

About the job

In this dual-impact position, you will serve as the primary brand ambassador and administrative anchor for the Kuala Lumpur office. You will combine client-facing front-of-house hospitality with core office management and high-level Personal Assistant support for the senior leadership team.

• Acting as the primary ambassador at reception, delivering a warm, polished greeting to visiting clients and coordinating hospitality refreshments.
• Handling inbound telephone calls, general email inquiries, meeting room reservations, and incoming/outgoing courier deliveries.
• Delivering day-to-day Personal Assistant support to senior management and advisors, covering calendar management, meeting coordination, and travel itineraries.
• Assisting leadership with the formatting and preparation of client documents, presentations, and business reports under strict confidentiality.
• Managing overall office administration and facilities, including office supplies, vendor relationships (IT support, maintenance, cleaning), and operational expense monitoring.
• Assisting with employee onboarding arrangements, corporate functions, and digital/physical document filing.

About the manager/team

You will work in close coordination with senior management and an established team of wealth advisory professionals. The leadership team fosters an open, collegial, and international culture that values dependability, independent problem-solving, and complete discretion. You will join a supportive team where your day-to-day initiative directly drives the office's operational efficiency and client experience.

Skills

no additional skills required

Qualifications

no additional qualifications required

Education

Bachelor Degree