Regional Office Administrator

5G-Starlink Pte.; Malacca City; On-site; MYR 42,000 - 64,000; Full time

Job summary

5G-Starlink Pte. seeks a Regional Office Administrator based in KL to provide comprehensive administrative and office-management support across APAC. This role supervises day-to-day operations, acts as a contact for admin matters, and collaborates with HR and IT on new joiners and equipment handover.

The role involves coordinating with vendors, managing contracts, ensuring safety compliance, and planning events across APAC while maintaining high attention to detail in a fast-paced environment.

Qualifications

• Diploma in Business Administration or related discipline.
• Minimum 3 years regional administrative experience.
• Excellent in written and verbal English; knowledge of another Asian language is a plus.
• Organised and methodical with the ability to multi-task and work with minimal supervision.

Responsibilities

• Coordinate with external vendors for repairs and maintenance of office premises.
• Renew contracts with service providers including office rental, couriers, travel agencies, cleaning, pest control, etc.
• Collaborate with IT to ensure all IT equipment functions properly in the office.
• Work with landlord/building management to resolve issues and ensure safety compliance.
• Organise and execute company events, townhalls, and workshops across APAC.

Skills

Office administration

Multitasking

Cross-cultural communication

English proficiency

Education

Diploma in Business Administration

Tools

Microsoft Office

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

About the job Regional Office Administrator

Job Description

We currently have a vacancy for a Regional Office Administrator that will be based in our KL office. You will provide a range of administrative and office management support to the regional business leaders for assigned countries across APAC. This role requires you to proactively manage the offices day-to-day operations to ensure the smooth running of business operations. You will be the point of contact for all admin-related matters for the KL office and assigned countries.

If you are friendly and personable, thrive in a fast-paced environment and can work well under pressure while maintaining a high level of attention to detail, we look forward to receiving your application.

This is what you will do in this role:

• Schedule and coordinate with external vendors on repair/maintenance work on office premises
• Contract renewal and negotiation with service providers, e.g. office rental lease, couriers, travel agencies, cleaning, plant rental, pest control, door access system etc.
• Work with the IT team to ensure that all IT equipment is working effectively in the office
• Actively work with the landlord/building management to resolve any issues
• Ensure office safety compliance with regulations set by the building management/landlord and local authorities
• Continually aim to improve the office environment
• Provide timely support for international and domestic travel arrangements for employees in assigned countries
• Organize, plan and execute company events, townhalls, workshops, teambuilding across APAC
• Management of office facilities, stationery, pantry supplies and general upkeep
• Receptionist duties and contact point for all post and courier services
• Maintain contact information for assigned APAC offices, e.g. building admin security, city service personnel leads, emergency numbers, fire department etc.
• Collaborate with HR and IT on new joiners/leavers set up and handover of IT equipment, e.g. door/building access, business cards, laptop etc.
• Facilitating wet-ink and e-signature from the Directors, if required
• Draft memo/policy related to office management and general administration, if required
• Coordinating corporate gifts for external business partners and employee benefits (e.g. birthday/Christmas vouchers etc.)
• Creation of company letterheads for new APAC entities and maintain existing company letterheads in accordance with Marketing guidelines
• Administer various initiatives when required, e.g. Covid-19 safe management measures, fire warden, first aid box maintenance, office move/renovations etc.)
• Adhoc tasks as assigned by line manager or management

Education and Experience:

• Diploma in Business Administration or a related discipline
• Minimum of 3 years of regional administrative experience
• Excellent in written and verbal English, and one other Asian language is a plus
• Ability to multi-task and maintain composure in stressful situations
• Organised and methodical approach
• Office management experience is a must
• Excellent communication and cross-cultural interpersonal skills
• Proficient in Microsoft Office (Excel, Word and Powerpoint)
• Independent and able to work under minimal supervision

What we offer:

• A competitive and attractive remuneration package
• Group Medical Insurance Coverage
• Dynamic and diverse work environment with international colleagues
• An open-minded and highly motivated team