Operations & Admin Executive

Mccorry (Malaysia) Sdn Bhd; West Coast Division; Sur place; MYR 20 000 - 31 000; Plein temps

Résumé du poste

Mccorry (Malaysia) Sdn Bhd is seeking an Operations & Admin Executive to handle end-to-end workflow for Sales Administration and Documentation, ensuring smooth order processing and timely export/import paperwork.

The role requires strong English, Mandarin for Mandarin-speaking customers, good math skills, and a proactive, organized approach to meet tight deadlines in a fast-paced environment.

Qualifications

• Fresh graduates are encouraged to apply.
• Diploma in any field required.
• Fluent in English; Mandarin for Mandarin-speaking customers.
• Strong math and calculation skills.
• Willing to work extra hours and meet deadlines.
• Communicate effectively with a proactive approach.
• Self-driven, enthusiastic and professional.
• Well-organized, detail-oriented and analytical.
• Resourceful and able to work independently under tight timelines.

Responsabilités

• Coordinate and manage shipping, documentation, and logistics activities.
• Follow up on sales inquiries and monitor end-to-end order process.
• Ensure export documentation is prepared and submitted on time.
• Monitor vessel arrivals and complete import documentation for customs.
• Arrange trucking and issue cargo releases to warehouses.
• Verify supplier invoices and pass to Accounts for payment.
• Ensure timely flow of documents to relevant departments.
• Assist in resolving operational issues promptly.
• Prepare and maintain a weekly document checklist for the Business Unit.
• Perform other duties as assigned.

Connaissances

English fluency

Mandarin language

Communication

Mathematical skills

Detail-oriented

Organized

Problem solving

Independent work

Integrity

Proactive

Formation

Diploma holder

Description du poste

The Operations & Admin Executive is responsible for contributing to its overall performance and results while being hands-on on the end-to-end workflow covering Sales Administration & Documentation.

KEY RESPONSIBILITIES

Coordinate and manage shipping, documentation, and logistics activities to ensure smooth and timely operations.

Follow up on sales inquiries and monitor the end-to-end order process, ensuring orders are placed with Purchasing, shipped, delivered, and invoiced to customers accordingly.

Ensure all export documentation is obtained, accurately prepared, and submitted within the required timelines.

Monitor vessel arrivals and ensure all import documentation and cargo releases are accurately prepared and submitted to the Customs Broker for customs declaration prior to vessel arrival at the destination port.

Arrange trucking and issue cargo releases to facilitate the movement of shipments to the respective warehouses, where applicable.

Verify service provider invoices and submit them to the Accounts Department for payment processing.

Ensure the proper and timely flow of documents and information to relevant departments.

Attend to operational issues and provide assistance to resolve problems promptly where necessary.

Prepare and maintain a document checklist for the weekly Business Unit meeting.

Perform any other duties and responsibilities as assigned from time to time.

COMPETENCY REQUIREMENTS

Fresh graduates are encouraged to apply.

A minimum of Diploma graduate of any field.

Fluent in both spoken and written English.

Mandarin-speaking candidates who will be serving Mandarin-speaking customers.

Strong mathematical and calculation skills.

Willing to work extra hours when required.

Able to communicate effectively and demonstrate a proactive approach in problem-solving.

Self-driven, enthusiastic, and passionate in carrying out responsibilities.

Possess a high level of integrity and professionalism.

Well-organized, detail-oriented, analytical, and willing to take on challenges.

Resourceful, efficient, able to work independently, and capable of meeting tight deadlines.

Do these qualities sound like you? We’d love to welcome you to our team!

What can I earn as an Administration Executive