Admin Executive 行政专员

Highstar Energy Malaysia Sdn Bhd; Padang Serai; On-site; MYR 45,000 - 78,000; Full time

Job summary

Highstar Energy Malaysia Sdn Bhd is seeking an Administration Executive to coordinate visits, manage signage and office supplies, and oversee facilities and safety compliance. The role requires strong communication, organizing skills, and Mandarin proficiency for interactions with China expatriates.

The position focuses on daily office management, hygiene/safety inspections, and coordinating support services across canteen, dormitory, landscaping, and security, with opportunity to contribute to

Qualifications

• Degree holder and above, major in Administrative Management or related fields.
• Good communication skills; problem analysis and solving abilities; coordination and interpersonal skills; teamwork; learning ability.
• More than 3 years of work experience; candidates with over 2 years of administrative management experience preferred
• Mandarin is a must in order to have effective communication with the China expatriate.

Responsibilities

• Coordinate and organize visits, receptions, meeting notifications, and meeting minutes.
• Design and produce publicity materials and on-site signage; manage office supplies.
• Oversee access control and vehicle access permissions; manage allocation of company vehicles as per policy.
• Manage daily public areas and conduct hygiene and safety inspections with corrective actions.
• Supervise canteen, dormitory, landscaping, security, and other facilities; monitor service quality and safety.
• Handle routine maintenance tasks and coordinate loading/unloading and security operations.
• Assist in daily work management and support management tasks as directed.

Job description

1. Responsible for coordinating and organizing visits, receptions, meeting notifications, and meeting minutes;

2.Responsible for designing and producing various publicity materials and on-site signage;

3.Handle the application, issuance, and management of office supplies;

4.Manage the activation and deactivation of access control and vehicle access permissions;

5.Allocate company vehicles reasonably according to existing policies to ensure safe usage.

6S Management

1.Responsible for the daily management of public areas (lobby, changing rooms, visitor passage, central roads, etc.);

2.Organize irregular inspections and evaluations of workplace hygiene and office safety, and propose improvement measures;

3.Conduct on-site 5S inspections, including daily, weekly, and monthly checks; assess non-compliance and follow up on corrective actions;

4.Manage daily solid waste handling, maintain accurate waste in/out inventory records, and oversee weighing during waste disposal;

5.Conduct regular 6S safety and hygiene training, guide employees to follow workshop rules, and improve workplace discipline and safety awareness; safety is the foundation—strictly prevent violations.

Logistics Support (Canteen, Dormitory, Landscaping, Security, etc.) 1.Supervise canteen hygiene, meal quality, service attitude, and food safety to continuously improve employee satisfaction;

2.Monitor meal standards, conduct internal evaluations, and improve overall catering service quality；

3.Handle water and electricity meter readings for canteen and dormitories, summarize data, investigate abnormalities, and ensure closed-loop resolution;

4.Supervise landscaping to ensure cleanliness, neatness, and weed-free green areas;

5.Manage daily maintenance of public facilities (waste collection areas, drainage ditches, septic tanks, pipelines, etc.);

6.Coordinate loading/unloading personnel and equipment to ensure efficiency and safety;

7.Inspect security guard operations according to company security management requirements, provide improvement suggestions for non-compliance, and follow up on implementation;

8.Coordinate daily building repair and maintenance tasks and ensure timely follow-up.

Other Responsibilities 1.Assist in daily work management and supervise the implementation of company policies;

2.Assist with tasks temporarily assigned by the management.

Job Qualifications:

Degree holder and above , major in Administrative Management or related fields.

Good communication skills; problem analysis and solving abilities; coordination and interpersonal skills; teamwork; learning ability.

More than 3 years of work experience; candidates with over 2 years of administrative management experience preferred

Mandarin is a must in or to have effective communication with the China expatriate.

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What can I earn as an Administration Executive