Admin & Operation Executive

ROCK MAESTRO SDN. BHD.; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

ROCK MAESTRO SDN. BHD. is seeking an Admin & Operations Executive to handle daily administrative tasks, coordinate operational activities, and support multiple departments.

The role emphasizes documentation, scheduling, reporting, and liaising with suppliers and service providers. The ideal candidate holds a Diploma or Bachelor's Degree in Business Admin/Operations and has 1–3 years of relevant experience. Proficiency in MS Office, especially Excel, Word and PowerPoint, and strong communication

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Operations Management or a related field.
• Fresh graduates with good organisational and communication skills may be considered.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Good written and verbal communication skills.
• Strong organisational, multitasking and time-management abilities.
• Detail-oriented, proactive and able to work independently.
• Willing to support operational activities and travel when required.

Responsibilities

• Manage daily administrative tasks, filing systems and company documentation
• Prepare letters, memos, reports, quotations, purchase requests and other business documents
• Maintain accurate physical and electronic records
• Manage office supplies, inventory and stationery purchases
• Handle incoming calls, emails, correspondence and general enquiries
• Coordinate meetings, appointments and internal schedules
• Coordinate daily operational activities to ensure tasks are completed according to schedule
• Liaise with internal departments, suppliers, vendors and service providers
• Prepare daily, weekly and monthly administrative and operational reports
• Obtain quotations and coordinate purchasing activities when required

Skills

Microsoft Excel

Microsoft Word

PowerPoint

Written communication

Verbal communication

Organisational skills

Multitasking

Time management

Independent work

Education

Diploma/Bachelor’s in Business Administration or related

Tools

Microsoft Office

Office Suite

Job description

The Admin & Operations Executive is responsible for managing daily administrative activities and coordinating operational tasks to ensure the smooth and efficient running of the company's business operations. This role involves documentation, scheduling, reporting, resource coordination, vendor liaison and providing administrative support to various departments.

Key responsibilities

Manage daily administrative tasks, filing systems and company documentation

Prepare letters, memos, reports, quotations, purchase requests and other business documents

Maintain accurate physical and electronic records

Manage office supplies, inventory and stationery purchases

Handle incoming calls, emails, correspondence and general enquiries

Coordinate meetings, appointments and internal schedules

Coordinate daily operational activities to ensure tasks are completed according to schedule

Liaise with internal departments, suppliers, vendors and service providers

Prepare daily, weekly and monthly administrative and operational reports

Obtain quotations and coordinate purchasing activities when required

About you

Diploma or Bachelor's Degree in Business Administration, Operations Management or a related field

Preferably 1-3 years of experience in administration, operations or coordination

Fresh graduates with good organisational and communication skills may be considered

Proficient in Microsoft Office, particularly Excel, Word and PowerPoint

Good written and verbal communication skills

Strong organisational, multitasking and time-management abilities

Detail-oriented, proactive and able to work independently

Able to work under pressure and meet deadlines

Willing to support operational activities and travel when required