Sales Admin & Administration Executive

STUNNING BIKE SDN BHD; West Coast Division; On-site; MYR 33,000 - 60,000; Full time

Job summary

STUNNING BIKE SDN BHD is seeking a responsible Sales Admin & Administration Executive to support daily sales administration and general office operations. You will work closely with the sales team to ensure customer documentation, records, financing applications, vehicle registration and related processes are handled accurately.

The role requires attention to detail, organisational skills and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Diploma or degree in business administration, management, accounting, finance or related field is an advantage.
• Fresh graduates are encouraged to apply.
• Familiar with Microsoft Excel and Word; able to handle documentation accurately.

Responsibilities

• Handle daily sales administration and general office administrative tasks.
• Assist the sales team with customer documentation and sales-related paperwork.
• Prepare sales orders, invoices, receipts and other relevant documents.
• Maintain accurate records of customer bookings, deposits, payments and vehicle sales.
• Assist with financing/loan application documentation and follow up on status.
• Coordinate vehicle registration, insurance, ownership transfer and related documents.
• Monitor and update vehicle stock, booking and delivery records.
• Follow up on outstanding documents from customers and sales staff.
• Coordinate with sales advisors, finance companies, insurance providers, suppliers and others.
• Ensure all sales documents and customer records are properly filed and updated.
• Assist in arranging vehicle delivery documentation and handover preparation.
• Prepare sales reports and other administrative reports when required.
• Handle data entry, filing and general office administration.
• Support management and sales team with other administrative duties when required.

Skills

Attention to detail

Organised

Communication

Multitasking

Independent work

Education

Diploma/Degree in Business Administration

Tools

Microsoft Excel

Microsoft Word

Job description

We are looking for a responsible, organised and detail-oriented Sales Admin & Administration Executive to join our team and support the company’s daily sales administration and general office operations.

You will work closely with the sales team to ensure customer documentation, sales records, financing applications, vehicle registration and other administrative processes are handled accurately and efficiently.

Key responsibilities

Handle daily sales administration and general office administrative tasks

Assist the sales team with customer documentation and sales-related paperwork

Prepare sales orders, invoices, receipts and other relevant documents

Maintain accurate records of customer bookings, deposits, payments and vehicle sales

Assist with financing / loan application documentation and follow up on application status

Coordinate vehicle registration, insurance, ownership transfer and other related documentation

Monitor and update vehicle stock, booking and delivery records

Follow up on outstanding documents or information required from customers and sales staff

Coordinate with sales advisors, finance companies, insurance providers, suppliers and other relevant parties

Ensure all sales documents and customer records are properly filed and updated

Assist in arranging vehicle delivery documentation and handover preparation

Prepare sales reports and other administrative reports when required

Handle data entry, filing and general office administration

Support the management and sales team with other administrative duties when required

About you

Diploma/Degree in Business Administration, Management, Accounting, Finance or a related field is an advantage

Previous experience in sales administration, automotive/motorcycle dealership administration or general administration is an advantage

Fresh graduates are encouraged to apply

Familiar with Microsoft Excel, Word and general computer applications

Good attention to detail and able to handle documentation accurately

Responsible, organised and able to work independently

Good communication, coordination and follow-up skills

Able to manage multiple tasks and work efficiently in a fast-paced environment

A positive attitude and willingness to learn

Ability to communicate in Mandarin is an advantage, as the role may involve communication with Mandarin-speaking customers, suppliers and business partners