Administrative & Operations Executive (Fresh Graduates Welcome)

Ottimo Arte Marketing Sdn Bhd; Kajang , Bandar Baru Bangi, Serdang; On-site; MYR 27,000 - 47,000; Full time

Benefits offered by this job

Career growth

Hands-on experience

On-the-job training

Collaborative environment

Opportunity to advance

Job summary

Ottimo Arte Marketing Sdn Bhd is seeking a reliable Administrative & Operations Executive to support daily business activities, including documentation, purchasing, supplier coordination, and sales support. Fresh graduates are welcome to apply and gain practical experience.

The role covers coordinating schedules, maintaining records in Excel, handling POs/DOs and invoices, and assisting with project coordination.

Qualifications

• Fresh graduates from any academic background are welcome.
• Diploma or Bachelor’s Degree in Business Administration, Business Management, or related field preferred.
• Familiarity with purchase orders, delivery orders, invoices, and other business documents is an advantage.
• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Willingness to learn and adapt to a fast-paced environment.
• Strong attention to detail and organizational skills.
• Ability to work independently while collaborating with colleagues.
• Willing to travel and work overtime when required.

Responsibilities

• Oversee routine office administration and provide operational support to ensure daily activities run smoothly.
• Prepare, process, and organize business documents, including POs, DOs, invoices, quotations, and operational reports.
• Assist with purchasing activities, sales arrangements, and project-related coordination.
• Update spreadsheets, maintain accurate records, and monitor operational information using Excel.
• Communicate with suppliers, customers, and internal teams regarding orders, deliveries, documentation, and outstanding matters.
• Arrange schedules and coordinate logistics or other operational requirements to meet deadlines.
• Support project execution and follow up on pending tasks to ensure timely completion.
• Undertake additional responsibilities and assignments as directed by management.

Skills

Organizational skills

Communication skills

Problem solving

Attention to detail

Team collaboration

Willingness to learn

Education

Diploma or Bachelor’s Degree in Business Administration/Management or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Administrative & Operations Executive (Fresh Graduates Welcome)

We are seeking a reliable and well-organized Administrative & Operations Executive to assist in managing the company's daily business activities. This position involves administrative coordination, purchasing documentation, supplier communication, sales support, and operational planning. Fresh graduates who are eager to learn and develop their careers are welcome to apply.

Key Responsibilities

1. Oversee routine office administration and provide operational support to ensure daily activities run smoothly.

2. Prepare, process, and organize business documents, including Purchase Orders (PO), Delivery Orders (DO), invoices, quotations, and operational reports.

3. Assist with purchasing activities, sales arrangements, and project-related coordination.

4. Update spreadsheets, maintain accurate records, and monitor operational information using Microsoft Excel.

5. Communicate with suppliers, customers, and internal teams regarding orders, deliveries, documentation, and outstanding matters.

6. Arrange schedules and coordinate logistics or other operational requirements to meet business deadlines.

7. Support project execution and follow up on pending tasks to ensure timely completion.

8. Undertake additional responsibilities and assignments as directed by management.

Requirements

1. Open to fresh graduates from any academic background. Candidates with purchasing, administrative, or logistics experience will have an added advantage.

2. A Diploma or Bachelor's Degree in Business Administration, Business Management, or a related field is preferred.

3. Familiarity with purchase orders, delivery orders, invoices, and other business documents is an advantage.

4. Competent in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

5. Ability to interpret basic layouts or technical drawings is an added advantage.

6. Willingness to learn, adapt to changing priorities, and work in a fast-paced environment.

7. Strong attention to detail, with good organizational and problem-solving skills.

8. Able to manage assigned tasks independently while collaborating effectively with colleagues.

9. Good communication and coordination skills when dealing with suppliers, customers, and internal departments.

10. Willing to work overtime when business needs require it.

11. Willing to travel for work-related assignments when necessary.

What We Offer

1. Opportunities for long-term career development and professional growth.

2. Practical experience across administration, purchasing, sales support, and business operations.

3. Structured on-the-job training and guidance from experienced team members.

4. A supportive and collaborative working environment.

5. Opportunities to expand job responsibilities and progress based on performance and capabilities.