Operations & Admin Coordinator (B2B Support）

FUTURE HEALTH TECHNOLOGY SDN. BHD.; Kuala Lumpur; Presencial; MYR 36.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

EPF, SOCSO & EIS contributions

Annual leave

Medical leave

Performance bonus / annual increment

Friendly and supportive culture

Descripción de la vacante

FUTURE HEALTH TECHNOLOGY SDN. BHD. in Kuala Lumpur is seeking an Operations & Admin Coordinator (B2B Support) to support our day-to-day business operations and B2B client services.

This is a full-time role that plays a vital part in coordinating administrative tasks and ensuring efficient processes across the organization. You will handle statutory contributions, procurement, import/export logistics, product documents, and recruitment scheduling, working cross-functionally with finance,

Formación

• Diploma or higher in business administration, logistics, supply chain, commerce, or equivalent.
• 1–3 years in office administration or operations coordination or B2B logistics support.
• English, Mandarin and Bahasa Malaysia required to liaise with management, suppliers, and authorities.

Responsabilidades

• Statutory Contributions: assist in EPF/SOCSO/EIS and PCB/tax submissions and official payments.
• Office Administration & Procurement: oversee office supplies, invoices, DOs, and filing; coordinate with accounting.
• Import/Export & Logistics: track shipments, customs, delivery schedules, and liaise with freight forwarders.
• B2B Client & Product Support: maintain product data sheets, catalogs, and provide quotes and information.
• HR & Recruitment Support: screen resumes and coordinate interviews with hiring manager.

Conocimientos

MS Excel

Google Workspace

Multitasking

Detail-oriented

Communication

Educación

Diploma / Advanced Diploma / Bachelor's Degree in Business Administration, Logistics, Supply Chain, Commerce, or equivalent

Descripción del empleo

About the role FUTURE HEALTH TECHNOLOGY SDN. BHD. is seeking an Operations & Admin Coordinator (B2B Support) to join our dynamic team in Kuala Lumpur. This is a full-time position that plays a vital role in supporting our business-to-business operations and ensuring seamless administrative processes across the organisation. As Operations & Admin Coordinator, you will be the backbone of our B2B support function, managing client relationships, coordinating administrative tasks, and ensuring efficient operations that directly contribute to client satisfaction and business growth.

We are looking for a proactive, meticulous, and versatile Operations & Admin Coordinator (B2B Support) to support our day-to-day business operations in Malaysia.

In this role, you will play a key coordination role across statutory compliance payments, product certification fees, office procurement, import/export logistics follow-up, B2B customer inquiries, and recruitment scheduling.

Key Responsibilities:

1. Statutory Compliance & Official Payments Coordination:

• Assist in preparing and coordinating monthly statutory contributions, including EPF, SOCSO, EIS, and PCB/tax submissions.
• Coordinate official payment processing for product certifications, regulatory compliance fees, testing charges, and licensing with relevant government bodies and testing agencies.
• Maintain proper filing and reconciliation of official receipts, certification documents, and renewal schedules.

2. Office Administration & Procurement Support:

• Oversee daily office administration, office supplies replenishment, and pantry maintenance.
• Check, match, and organize supplier invoices, Delivery Orders (DO), and payment vouchers.
• Maintain orderly document filing and liaise closely with accounting for payment follow-ups.

3. Import/Export & Logistics Tracking:

• Track incoming and outgoing import/export shipments, customs clearance status, and local delivery schedules.
• Keep internal shipment tracking records updated and follow up on any shipping delays with freight forwarders and customs brokers.
• Coordinate delivery timelines with local warehouses and transport partners.

4. B2B Client & Product Support:

• Maintain and update product technical data sheets (TDS), catalogs, and certification files.
• Respond promptly to B2B customer inquiries by providing accurate product details, brochures, and standard quotation materials.

5. HR & Recruitment Support:

• Screen incoming resumes on job portals against basic qualification requirements.
• Contact shortlisted candidates and coordinate interview schedules with the hiring manager.

Requirements:

• Candidate must possess at least a Diploma, Advanced Diploma, or Bachelor's Degree in Business Administration, Logistics, Supply Chain, Commerce, or equivalent.
• 1-3 years of working experience in office administration, operations coordination, or B2B sales/logistics support.
• Required Languages: English, Mandarin, and Bahasa Malaysia (Mandarin is required to liaise with Mandarin-speaking management and overseas suppliers; Bahasa Malaysia is required to liaise with local authorities, logistics forwarders, and delivery personnel).
• Familiarity with basic statutory contribution procedures (EPF, SOCSO, EIS) and official payment processes is an added advantage.
• Proficient in Microsoft Office (especially Excel for data entry and basic formula calculation) and Google Workspace.
• Detail-oriented, self-motivated, and capable of multi-tasking effectively.

• EPF, SOCSO & EIS statutory contributions.
• Annual Leave & Medical Leave.
• Performance bonus / annual increment.
• Friendly and supportive working culture.