Business Development Coordinator

Eco Interiors International Sdn Bhd; Subang Jaya; On-site; MYR 40,000 - 70,000; Full time

Job summary

Eco Interiors International Sdn Bhd is seeking a proactive Business Operations Executive to support the Business Development Manager and Group CEO in coordination, client engagement, and documentation. This hands-on role offers exposure to senior management and multiple departments.

The candidate will prepare proposals, PQ/tender submissions, and maintain records, while coordinating meetings and cross-functional activities in a fast-paced environment.

Qualifications

• Diploma orBachelor's degree in Business Administration, Business Management, Marketing, or related field.
• 2–4 years of relevant experience in business operations, development support, project coordination or executive support.
• Strong coordination, communication and follow-up skills.
• Good command of English and Bahasa Malaysia, both written and spoken.
• Proficient in Microsoft Word, Excel and PowerPoint.

Responsibilities

• Coordinate meetings with clients, partners and stakeholders, including scheduling and arrangements.
• Attend meetings, take notes, and follow up on action items.
• Support BD Manager/Group CEO in client engagement and partner relations.
• Prepare proposals, contracts, company profiles and business reports.
• Prepare PQ and tender submission documents and ensure timely submissions.
• Liaise with internal departments to gather information and supporting documents.
• Maintain updated company profiles and organization charts.
• Prepare slides for client meetings and internal discussions.
• Research market and competitor information to inform business decisions.
• Assist in coordinating projects, timelines, milestones and events.
• Provide calendar and admin support to management; manage filing and documentation.

Education

Diploma/Bachelor's inBusiness Admin

Tools

Microsoft Word

Excel

PowerPoint

Job description

We are looking for a proactive, organized and detail-oriented Business Operations Executive to support the Business Development Manager and Group CEO in business coordination, client engagement, documentation, tender submissions, project follow-up and business operations.

This is a hands-on role that provides exposure to senior management, clients, business partners and various departments across the organization.

Key Responsibilities

Business & Client Support

Coordinate meetings with clients, business partners and stakeholders, including scheduling and meeting arrangements.

Attend meetings when required, take meeting notes and follow up on action items.

Support the Business Development Manager / Group CEO in client and business partner engagement.

Maintain professional communication and relationships with clients and external stakeholders.

Prepare and maintain proposals, contracts, company profiles, reports and other business documents.

Prepare and compile Pre-Qualification (PQ) and tender submission documents.

Liaise with internal departments to collect information and supporting documents for submissions.

Ensure documents are accurate, complete and submitted within the required timeline.

Keep company profiles, organization charts and business records updated.

Coordination & Follow-Up

Track follow-up actions and deadlines arising from meetings and business discussions.

Coordinate with different departments to obtain updates and required information.

Monitor progress and provide timely updates to management.

Assist in coordinating business development initiatives and cross-functional projects.

Presentation & Reporting

Prepare presentation slides for client meetings, business pitches and internal discussions.

Research and compile market, competitor and business information.

Prepare reports and summaries for management review.

Provide basic analysis and insights to support business development activities.

Project & Event Support

Assist in coordinating project timelines, milestones and deliverables.

Coordinate with internal teams and external parties on project-related matters.

Assist in organizing client meetings, networking events and business activities.

Support event logistics, venue arrangements, travel and other related requirements.

Management & Administrative Support

Assist with appointment scheduling, calendar coordination and meeting arrangements.

Facilitate communication between management, internal departments, clients and business partners.

Maintain proper and confidential filing of business documents.

Perform other business coordination and ad-hoc duties as assigned.

Requirements

Diploma or Bachelor's Degree in Business Administration, Business Management, Marketing, Management or a related field.

2–4 years of relevant experience in business operations, business development support, project coordination, executive support or a similar role.

Strong coordination, communication and follow-up skills.

Good command of English and Bahasa Malaysia, both written and spoken.

Proficient in Microsoft Word, Excel and PowerPoint.

Strong attention to detail with good documentation and presentation skills.

Confident in communicating with clients, business partners and internal stakeholders.

Able to manage multiple tasks and work in a fast-paced environment.

Proactive, responsible and willing to take ownership of assigned tasks.

Willing to attend meetings, networking sessions and business events when required.

Experience in tender / pre-qualification documentation or project coordination will be an advantage.