Corporate Services Executive

CMA Solutions Sdn Bhd; Subang Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

CMA Solutions Sdn Bhd is seeking a proactive Corporate Services Executive to support HR, accounting & finance, procurement and administration within a dynamic IT solutions and software development environment.

The role involves providing executive and operational support to the COO, coordinating departmental activities and ensuring timely management reporting, while collaborating with project teams, HQ and external stakeholders.

Qualifications

• Diploma or Bachelor's degree in business/IT/related field.
• 2–5 years of relevant corporate services/administrative experience preferred.
• Good understanding of SDLC methodologies (Waterfall and Agile).
• Familiarity with IT project processes and stakeholder coordination.

Responsibilities

• Coordinate HR activities: recruitment, onboarding, HR admin and records.
• Liaise with HQ Finance on accounting, budgets and reporting; track project expenses and OPEX.
• Coordinate procurement: sourcing, quotations, vendor evaluation, PO tracking.

Skills

English proficiency

Bahasa Malaysia

Organizational skills

Multitasking

Communication skills

Education

Diploma or Bachelor's Degree in Business Administration/HR/Accounting/Finance/IT/Management

Tools

Jira

Trello

Microsoft Project

Job description

We are seeking a proactive, well-organised and detail-oriented Corporate Services Executive to support the company's corporate operations across Human Resources, Accounting & Finance, Procurement and Administration within a dynamic IT solutions and software development environment.

The successful candidate will also provide executive and operational support to the Chief Operating Officer (COO), including coordinating departmental activities, monitoring business operations and supporting management reporting.

The role requires a good understanding of the Software Development Life Cycle (SDLC), strong organisational skills and the ability to work closely with project managers, technical teams, HQ and external stakeholders to ensure effective business operations and project coordination.

Key Responsibilities

Human Resources (HR)

Coordinate recruitment, manpower planning, employee onboarding and HR administration, including IT project resource requirements.

Maintain employee records and liaise with HQ on HR-related matters.

Support HR policy implementation, employee documentation and administrative processes.

Monitor recruitment progress, employee matters and manpower requirements across departments.

Accounting & Finance

Liaise with HQ Finance on accounting, financial reporting and operational finance matters.

Monitor IT project budgets, project expenses, operating expenditure (OPEX) and project profitability.

Track project financial performance against approved budgets and contractual milestones.

Coordinate project billing, invoicing, payment collection and outstanding receivables.

Prepare project financial summaries, cost reports and management updates.

Coordinate vendor sourcing, quotation requests and procurement activities for IT-related products and services.

Prepare quotation comparisons, cost evaluations and best-value recommendations.

Monitor purchase orders, software licensing, subscriptions, vendor performance and delivery schedules.

Ensure procurement activities comply with company policies and approval procedures.

Administration

Manage general office administration, corporate documentation and correspondence.

Coordinate internal meetings, schedules and administrative arrangements.

Maintain proper filing systems, document registers and corporate records.

Liaise with HQ, internal departments and external stakeholders on administrative matters.

Monitor administrative requests and ensure timely follow-up and completion.

Executive Support to COO

Provide executive and administrative support to the COO, including meeting schedules, appointments and business priorities.

Prepare management presentations, reports, meeting minutes and executive correspondence.

Consolidate operational, financial and IT project status updates for management review.

Follow up on management directives, project deliverables and departmental action items.

Facilitate communication between the COO, internal departments, project teams, HQ and external stakeholders.

Handle confidential management information with professionalism and discretion.

About You

Diploma or Bachelor's Degree in Business Administration, Human Resources, Accounting, Finance, Information Technology, Management or a related discipline.

Preferably 2–5 years of relevant experience in corporate services, administration, finance, procurement or executive support.

Good understanding of Software Development Life Cycle (SDLC) methodologies, including Waterfall and Agile, and familiarity with software development project processes.

Familiarity with IT project activities such as requirements gathering, development, System Integration Testing (SIT), User Acceptance Testing (UAT), deployment and post-implementation support.

Experience working in an IT solutions provider, software development company or technology-related organisation will be an added advantage.

Experience supporting senior management or C-level executives is advantageous.

Proficient in Microsoft Excel, Word, PowerPoint and Outlook; familiarity with project management tools such as Microsoft Project, Jira or Trello is an advantage.

Excellent written and verbal communication skills in English and Bahasa Malaysia.

Strong organisational, coordination, analytical and interpersonal skills.

Detail-oriented, resourceful and capable of managing multiple priorities independently.

High level of integrity, confidentiality and professionalism.

Proactive, adaptable and comfortable working with both business and technical teams in a fast-paced environment.