Operation & Admin Assistant

Imagic Esolutions; Kajang; On-site; MYR 27,000 - 47,000; Full time

Job summary

Imagic Esolutions in Malaysia is looking for an Administrative Data Entry Assistant to input, update and manage data across databases, spreadsheets and e-commerce platforms with high speed and accuracy. You will check, deduplicate and verify data to support accurate order fulfilment and inventory control.

You should have at least SPM/STPM or diploma, proficient MS Office, strong organizational skills and a detail-oriented mindset.

Qualifications

• Proven experience in data entry or a similar administrative role.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong organizational and time-management skills.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Good analytical skills, positive attitude and a willingness to learn.

Responsibilities

• Input, update and manage data across databases, spreadsheets, e-commerce platform and other data management systems with high speed and accuracy.
• Check, deduplicate, verify and process data to ensure accuracy and completeness for order fulfilment.
• Adhere strictly to organizational processes and standards to maintain data accuracy, integrity and confidentiality.
• Investigate and resolve customer issues, disputes or complaints regarding products and delivery by coordinating with customers and internal teams as necessary.
• Partner closely with the Warehouse team to ensure timely order processing and packing requirements.
• Monitor and track inventory levels to maintain optimal stock levels and prevent stockouts or overstock situations.
• Communicate effectively with stakeholders to clarify task requirements, align on timelines and provide regular task status updates.
• Prepare comprehensive weekly and monthly operational reports.
• Assist with administrative tasks and undertake other ad-hoc duties assigned by superior to support team objectives.

Skills

Data entry

MS Office

Organizational

Time management

Communication

Attention to detail

Education

SPM/STPM

Diploma

Professional certificates

Tools

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Input, update and manage data across databases, spreadsheets, e-commerce platform and other data management systems with high speed and accuracy.

Check, deduplicate, verify and process data to ensure absolute accuracy and completeness for order fulfilment

Adheres strictly to organizational processes and standards to maintain data accuracy, integrity and confidentiality.

Investigate and resolve customer issues, disputes or complaints regarding products and delivery by coordinating with customers and internal teams as and when necessary.

Partner closely with the Warehouse team to ensure timely order processing and adherence to specific packing requirements.

Monitor and track inventory levels to maintain optimal, healthy stock levels and prevent stockouts or overstock situations.

Communicate effectively with stakeholders to clarify task requirements, align on timelines and provide regular task status updates.

Prepare comprehensive weekly and monthly operational reports.

Assist with administrative tasks and undertake other ad-hoc duties assigned by superior to support team objectives.

Job Requirements:

Candidate must possess at least a school qualification (SPM/STPM), Diploma or professional certificates in any field.

Proven experience in data entry or a similar administrative role

Proficient in MS Office (Word, Excel, PowerPoint)

Strong organizational and time-management skills.

Excellent verbal and written communication skills.

Attention to detail and a high level of accuracy.

Ability to work independently and as part of a team.

Good analytical skills, positive attitude and a willingness to learn.